Google Workspace recently commissioned Economist Impact to complete a global survey (October 2021)* on the state of hybrid work, including its challenges and opportunities. We already knew that the pandemic had fundamentally changed the world of work, but the survey emphasizes the scale, reach, and longevity of those changes.. 

Over 75% of respondents believe that hybrid/flexible work will be a standard practice within their organizations in the coming three years. Given that 70% of respondents said they never worked remotely before the pandemic, it’s clear that hybrid has become the dominant model for work and that it’s here to stay. 

But it’s also clear, as we’ll see below, that hybrid has some serious gaps that need to be addressed if it’s going to be sustainable and successful in the long term.

Defining hybrid work

As part of our work on the hybrid work survey and a broader project with The Economist Group, we interviewed a group of experts across research, consulting, business, and the advocacy world to arrive at a definition of hybrid work that captures all ways work is changing.

As Brian Kropp, one of the interviewees and vice president at Gartner, puts it: “Hybrid work is not just about different locations, but also different timings and different schedules.”

Harriet Molyneaux, managing director at HSM Advisory, a future-of-work research and advisory group, adds to this notion by describing the time-location work spectrum: “At one end of the spectrum is everyone in the office, nine till five, so both restricted time and location. And then at the other end of the spectrum is anywhere around the world at any time. So no restricted time or location. A hybrid is anything that sits in the middle of that.”

I agree with Brian and Harriet’s views. Flexibility in both location and hours is a core part of our working definition of hybrid work: a spectrum of flexible work arrangements in which an employee’s work location and/or hours are not strictly standardized.

Given this definition and framework, how is hybrid work faring and what lies ahead? 

Individual wellbeing is coming at the cost of organizational connection

Early on in the pandemic, productivity remained steady or even increased for many organizations. But it came at a cost, with levels of burnout spiking as employees juggled caregiving, homeschooling, and other demands in their personal lives with work responsibilities.

Based on the survey data, wellbeing has made an upward shift, no doubt aided by things like students returning to schools in many regions and fewer demands being made of working parents. The majority of respondents said that hybrid work, based on their own experiences, can have a positive impact on the physical, mental, financial, and social wellbeing of employees.

But it appears that individual wellbeing is coming at the cost of organizational connection. The majority of respondents said they feel disconnected from their organization and co-workers (57%), that limited networking opportunities negatively impact career growth (62%), and that limited social interactions with co-workers has had a negative impact on their mental health (54%).

To be sustainable, hybrid work models must address this sense of disconnection in real and tangible ways. And it won’t happen just by increasing the number of virtual meetings. Although 72% of people say that virtual meetings improve inclusion and participation, 68% also say there are too many virtual meetings to begin with. We need new ways for people to connect spontaneously.

Hybrid workers are often using tools built for a bygone desktop era

When asked about the most important conditions needed to achieve the long-term success of hybrid work models, the number one choice globally was “new technologies that allow for time and location flexibility.” 

Naturally, it was gratifying to see this, since Google Workspace is built on a cloud-based platform that empowers collaboration from anywhere, on any device, but the survey answer also highlights how much organizations have had to scramble to meet the demands of the pandemic. Some had to take legacy, office-centric systems and make them work for a distributed workforce overnight, often leveraging less-than-ideal technologies like VPNs that introduce digital friction.

As a result, top technology concerns of respondents include:

• unreliable internet access (if only all our WiFi connections were hybrid-ready!)
• reliance on slow or outdated tools
• accessing and maintaining files in multiple places
• relying on too many applications in order to get work done

Hybrid work, it seems to me, doesn’t need more applications and collaboration surfaces. It needs deeper, more meaningful connections in the tools and surfaces we already have. 

As organizations assess their tech stacks, they should consider whether they can shape the behaviors they want from hybrid employees (e.g., real-time collaboration, ease of information sharing) with the tools they have in place. Or are the limits of the technology determining hybrid employee behavior?

The management and culture gap

In the same way that tools have often been built for a shared physical workspace, organizational culture seems to lag behind the hybrid moment. The majority of respondents said that a lack of face-to-face supervision creates a sense of distrust among managers and employees, and that they feel stressed by increased monitoring associated with flexible work. And more than 62% said that limited networking opportunities with senior employees and co-workers has a negative impact on career growth.

Strikingly, more than 70% of respondents indicated that the culture of trust between managers and employees needed improvement. Training and management best practices (60% of people want more of both) might help fill some of the gaps, but a manager can’t build trust with their hybrid teams by going through a training program. 

The role of manager must itself evolve to meet the demands of a hybrid model. How can we empower managers to be the bridge between the “office of one” and the “office of many”? And as I discussed previously on Forbes, driving towards impact rather than output is a more sustainable metric for team engagement and productivity. It also dispenses with monitoring as a core part of a manager’s role, freeing them up to be a coach-and-connector.

How Google Workspace can help bridge the hybrid work gaps

No one has all the answers for how to make hybrid work successful, and I suspect we will see iterations of the model into 2022 and beyond as organizations—including Google—experiment with the right mix of location, culture, processes, and tools. 

On the technology front, Google Workspace is uniquely positioned to bridge many of the emerging hybrid work gaps. Over the last year, we’ve delivered a set of innovations that are designed to deepen collaboration experiences while strengthening social connections within and across teams. 

For example, we launched smart canvas to bring new collaboration capabilities to the places where people are already working together, helping to keep them connected, rather than having them switch tabs or open new apps. And we delivered Spaces as a central place for collaboration, where teams can share ideas, work on documents together, and manage tasks from a single place. Because all their work is preserved for future reference, team members can easily jump in and contribute at a time that works best for them, seeing a full history of the conversations, context, and content along the way. Spaces helps people maintain individual wellbeing while preserving the health of a group project.

In Google Meet, we’ve introduced real-time captions in multiple languages (in preview now), the ability for people to customize their video tiles, including being able to turn off their own to help with meeting fatigue, and we’ve implemented automatic light adjustments and noise cancellation. These changes help ensure that everyone can be seen and heard.

Meanwhile, features like hand-raise, Q&A, and polls have helped make meetings more inclusive and companion mode (in preview) can bring these to life in hybrid settings, to help ensure that there’s one cohesive conversation between the people in the office and their colleagues working somewhere else. We view companion mode as a bridge between the office and “somewhere else.”

On the personal wellbeing front, we launched Focus Time, which lets people block out their calendars for uninterrupted focus work, and Time Insights in Google Calendar, where employees can look at how they’re spending their time and adjust as needed.

As hybrid work continues to evolve, Google Workspace is committed to supporting wellbeing and seamless collaboration with tools that can remove digital friction and help people maintain connections—to each other and the organizations they work for.

^{*Survey details: The survey, completed in October 2021, polled a total of 1,244 employees and managers in four regions (North America, Europe, APAC, and Latin America), from more than 15 industries, in every age group, and from both small and large organizations. The focus was on knowledge workers, though it’s important to note that some of those people have been working on the frontlines; 20% of respondents indicated they haven’t worked remotely at all during the pandemic. This includes people in hospitality, retail, transportation and logistics, and healthcare.}

We’re excited to share that Gartner has recognized Google as a Leader in the 2023 Gartner® Magic Quadrant™ for Enterprise Conversational AI Platforms, authored by Bern Elliot and Gabriele Rigon.

We believe this recognition is a testament to Google Cloud’s robust investments and commitment to innovation in AI, coupled with a deep understanding of enterprise customer needs. Enterprises are increasingly investing in AI-driven solutions that balance addressing customer expectations with operational efficiency. At a time when the demand for quality, performant, and trustworthy conversational AI has never been higher, we’re thrilled to continue to deliver best-in-class technologies, purpose-built to solve our customers’ most critical use cases.  

In 2022, Google Cloud delivered cutting-edge conversational AI technologies with many launches to our Conversational AI API portfolio. Together, these enabled developers to leverage Google’s technologies to power their applications with our end-to-end Contact Center AI (CCAI) suite, designed to solve the needs of Customer Experience (CX) and contact center leaders. 

Google Cloud’s Conversational AI APIs include pre-trained models for Speech to Text, Text to Speech and Natural Language Understanding. This conversational AI core leverages Google Research’s technology for speech, understanding and interaction, enabling and orchestrating high-quality conversational experiences at scale.

With Contact Center AI, organizations see improved customer satisfaction, higher agent productivity and reduced costs through increased agent efficiency. By focusing on user needs, Google Cloud provides comprehensive and integrated solutions that are ready for the enterprise. CCAI encompasses a comprehensive set of offerings to address the needs of the contact center.

In 2022, we launched Contact Center AI Platform, our AI-first, mobile-first, user-first contact center as a service (CCaaS), providing AI-powered experiences, CRM-centered design and deployment flexibility in a single platform without the need for multiple providers. Contact Center AI Platform auto-scales on the backend, with capacity for up to 100k concurrent users on a single tenant. It also offers multi-provider voice resiliency with global low-latency routing for best possible call quality and is optimized for enhanced customer/business data security, reduced downtime, and increased agent productivity. Segra, one of the largest independent fiber infrastructure bandwidth companies in the Eastern U.S., is leveraging CCAI Platform to reimagine their customer experience through predictive flows for common experiences and greatly expanding their channels for customer interaction.

CCAI also includes Dialogflow for building virtual agents, enabling businesses to meet their customers across multiple channels. It offers robust, flexible self-service voice and chat interactions that are just as natural as a live agent. Dialogflow enables both a great customer experience and a cost-effective way to scale services. 

Our Agent Assist service gives businesses the ability to transition a call from a virtual agent to a human agent while maintaining context. It efficiently guides the agent to an accurate response, while providing real-time suggestions, more accurate responses and informed recommendations.

To improve contact center operations, CCAI Insights analyzes all customer conversations to provide leaders with real-time, actionable data points on customer queries, agent performance, and sentiment trends. Its topic modeling capabilities enable deeper understanding of key investment areas and greater classification accuracy.

To ensure our enterprise customers deploying CCAI realize value faster, Google Cloud offers CCAI through three defined transformation stages with out-of-the-box packages. The first stage starts with efficiency basics in the first week that include transcription and summarization. The second stage covers automation basics within six months using Agent Assist and Insights. The final stage is full automation within a year with industry use cases and pre-built components. All of this leads to higher agent efficiency, improved customer satisfaction and increased containment.

As we look forward to the rest of 2023 and beyond, elevating the customer experience through user-first design, AI-first capabilities and accelerating time-to-value will be our north star. We plan to announce exciting new capabilities over the next few months to enable that vision to become a reality for many more organizations. 

We are honored to be a Leader in the 2023 Gartner® Magic Quadrant™ for Enterprise Conversational AI Platforms, and look forward to continuing to innovate and partner with customers on their digital transformation journeys. 

Download the complimentary copy of the report: 2023 Gartner® Magic Quadrant™ for Enterprise Conversational AI Platforms.

Learn more about how organizations are transforming their business with Google Cloud solutions with Contact Center AI.

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As AI-powered tools become increasingly prevalent, prompt engineering is becoming a skill that developers need to master. Large language models (LLMs) and other generative foundation models require contextual, specific, and tailored natural language instructions to generate the desired output. This means that developers need to write prompts that are clear, concise, and informative. 

In this blog, we will explore six best practices that will make you a more efficient prompt engineer. By following our advice, you can begin creating more personalized, accurate, and contextually aware applications. So let’s get started!

Tip #1: Know the model’s strengths and weaknesses

As AI models evolve and become more complex, it is essential for developers to comprehend their capabilities and limitations. Understanding these strengths and weaknesses can help you, as a developer, avoid making mistakes and create safer, more reliable applications.

For example, an AI model that is trained to recognize images of blueberries may not be able to recognize images of strawberries. Why? Because the model was only trained on a dataset of blueberry images. If a developer uses this model to build an application that is supposed to recognize both blueberries and strawberries, the application would likely make mistakes, leading to an ineffective outcome, and poor user experience.

It’s important to note that AI models have the ability to be biased. This is due to AI models being trained on data that is collected from the real world, and so it can reflect the inequitable power dynamics inherently rooted in our social hierarchy. If the data that is used to train an AI model is biased, then the model will also be biased. This can lead to problems if the model is used to make decisions that affect people by reinforcing societal biases. Addressing these biases is important to ensure that data is fair, promoting equality, and ensuring the responsibility of AI technology. Prompt engineers should be aware of training limitations or biases so they can craft prompts more effectively and understand what kind of prompting is even possible for a given model.

Tip #2: Be as specific as possible

AI models have the ability to comprehend a variety of prompts. For instance Google’s PaLM 2 can understand natural language prompts, multilingual text, and even programming codes like Python and JavaScript. Although AI models can be very knowledgeable, they are still imperfect, and have the ability to misinterpret prompts that are not specific enough. In order for AI models to navigate ambiguity, it is important to tailor your prompts specifically to your desired outcome. 

Let’s say you would like your AI model to generate a recipe for 50 vegan blueberry muffins. If you prompt the model with “what is a recipe for blueberry muffins?”, the model does not know that you need to make 50 muffins. It is thus unlikely to list the larger volume of ingredients you’ll need or include tips to help you more efficiently bake such a large number of muffins. The model can only go off the context that is provided. A more effective prompt would be “I am hosting 50 guests. Generate a recipe for 50 blueberry muffins.” The model is more likely to generate a response that is relevant to your request and meets your specific requirements.

Tip #3: Utilize contextual prompts

Utilize contextual information in your prompts to help the model gain an in-depth understanding of your requests. Contextual prompts can include the specific task you want the model to perform, a replica of the output you’re looking for, or a persona to emulate, from a marketer or engineer to a high school teacher. Defining a tone and perspective for an AI model gives it a blueprint of the tone, style, and focused expertise you’re looking for to improve the quality, relevance, and effectiveness of your output. 

In the case of the blueberry muffins, it is important to prompt the model using the context of the situation. The model might need more context than generating a recipe for 50 people. If it needs to be aware that the recipe must be vegan friendly, you might prompt the model by asking it to answer by emulating a skilled vegan chef. 

By providing contextual prompts, you can help ensure that your AI interactions are as seamless and efficient as possible. The model will be able to more quickly understand your request and it will be able to generate more accurate and relevant responses.

Tip #4: Provide AI models with examples 

When creating prompts for AI models, it is helpful to provide examples. This is because prompts act as instructions for the model, and examples can help the model to understand what you are asking for. Providing a prompt with an example looks something like this: “here are several recipes I like – create a new recipe based on the ones I provided.” The model can now understand the your ability and needs in order to make this pastry,

Tip #5: Experiment with prompts and personas

The way you construct your prompt impacts the model’s output. By creatively exploring different requests, you will soon have an understanding of how the model weighs its answers, and what happens when you interfuse your domain knowledge, expertise, and lived experience with the power of a multi-billion parameter large language model. 

Try experimenting with different keywords, sentence structures, and prompt lengths to discover the perfect formula. Allow yourself to step into the shoes of various personas, from work personas such as “product engineer” or “customer service representatives,” to parental figures or celebrities such as your grandmother, a celebrity chef, and explore everything from cooking to coding!

By crafting unique, and innovative, requests replete with your expertise and experience, you can learn which prompts provide you with your ideal output. Further refining your prompts, known as ‘tuning,’ allows the model to have a greater understanding and framework for your next output.

Tip #6: Try chain-of-thought prompting

Chain of thought prompting is a technique for improving the reasoning capabilities of large language models (LLMs). It works by breaking down a complex problem into smaller steps, and then prompting the LLM to provide intermediate reasoning for each step. This helps the LLM to understand the problem more deeply, and to generate more accurate and informative answers. This will help you to understand the answer better and to make sure that the LLM is actually understanding the problem. 

Conclusion

Prompt engineering is a skill that all workers, across industries and organizations, will need as AI-powered tools are becoming more prevalent. Remember to incorporate these five essential tips the next time you communicate with an AI model, so you can generate the accurate outputs that you desire. AI will forever continue to develop, constantly refining itself as we use it, so I encourage you to remember that learning, for mind and machine, is a never ending journey. Happy Prompting!