How G Suite Makes it Easy to Work with Microsoft Office and Exchange - Build What's Next

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How G Suite Makes it Easy to Work with Microsoft Office and Exchange

A silent transformation is taking shape in organizations today. Employees are looking for new ways to discover new ideas, and work together anytime, anywhere to ensure businesses are always on.

Without IT’s help that’s not possible. And to make this possible IT teams are working over-time to ensure seamless collaboration by integrating disparate systems. But what happens when IT teams have to marry Microsoft tools with Google?

With G Suite, IT managers don’t have to bother. G Suite interoperates with Microsoft tools. Its multiple features create a more seamless experience between G Suite and Office—including support for user and resource availability lookups between Google Calendar and Microsoft Exchange, as well as the ability to seamlessly collaborate on Microsoft Office documents in real time.

This interoperability ensures that these two tools are designed to work together. There are three pillars that are necessary for interoperability. One, data needs to move from on-premise to the cloud. Two, ensure internal co-existence where some users use Microsoft tools, while others run on G Suite. This interoperability is important to ensure both sets of users can work together irrespective of the tools they are using.

And three, collaborating with external parties that use Microsoft tools—external co-existence—is also an imperative. Watch the video to find out how G Suite makes all of this possible.

Case Study

Collaboration Helps Healthcare Firm Roche Group Focus on Saving Lives

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Dr. Alan Hippe, CFO & CIO, Roche Group, shares how collaboration tools help healthcare firms like the Roche Group take timely decisions that help them focus on saving patients’ lives.

For over 110 years, Roche has been pioneering the discovery, development, production and marketing of novel healthcare solutions. Our focus has always been on innovation.

The way our employees communicate and collaborate is diverse, and our employees are spread globally.

Our two different email and calendaring platforms have often been an obstacle for effective collaboration. To end these platform interoperability issues, the Roche Corporate Executive Committee made the decision that all employees will move to G Suite as the single common platform for the Roche Group.

The integrated and socially-focused way that G Suite enables collaboration is very compelling, and we expect this to not only bring our company closer together but give us a strategic advantage. Additionally, being able to deploy G Suite features by simply enabling them via a control panel versus planning for and deploying complex infrastructure in our data-centers will help us focus on our core business–helping save patients’ lives.

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Explainer

Introducing G Suite Essentials: The simplest way for teams to securely work together from anywhere

With millions of employees forced to work from home, it has become clear that the existing tools many have in place were not cutting it. The Google Cloud team stepped in and accelerated production timelines to launch a new offering. G Suite Essentials is Google’s integrated set of tools designed to support a modern workspace.

With that in mind, Google wants to give an introduction to Essentials and insights into how Google addresses this specific situation we find ourselves in due to the pandemic.

And so the question becomes, now that remote work is the new normal, are the tech tools that we have in place the right ones? And here’s the harsh reality–for many, anything other than collaboration whilst sharing the same conference room in-person is broken.

We all have our examples–incorrect versions of documents, not being able to find the right information, unproductive conference calls, you name it. You have your own story. The unfortunate thing is that it feels normal at this point, and that’s just not fair.

How—and where—people work has changed. Being a part of a distributed team is the new normal, and teams need easy-to-adopt tools that empower them to collaborate from anywhere. Learn how your team can get started in minutes, swiftly and securely.

Case Study

Arab Bank Accelerates its App Development and Testing Using Apigee and Anthos

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The Arab Bank deployed Google Cloud's Apigee and Anthos to accelerate app development and testing, build innovative apps and services, and partner with digital services providers and fintech community to integrate offerings into banking ecosystem.

Founded in 1930 and headquartered in Jordan, Arab Bank is one of the oldest banks in the Middle East. Operating out of 28 countries, we’ve earned our customers’ trust with a prudent approach to operations and respect for the cultures and customs in the region. 

With a few exceptions where cloud providers have hosted their datacenter in a Middle Eastern or North African country, the banking sector, in general, in the region has been slow to adopt cloud technology for a number of reasons, including concern about data security, maturity and security controls of cloud services (PaaS and SaaS), and regulations in place. But on the other hand, we saw the opportunity to accelerate our development and testing using the cloud, as well as to partner with the fintech community and digital service providers to integrate their solution in the banking ecosystem. We needed more flexibility to connect with the outside world, and a more open architecture to help us drive our internal innovation at a faster rate with the help of the fintech industry. By collaborating with Google Cloud, we reached those goals and accelerated app development and testing through products like Apigee and Anthos. We’re now offering innovative apps and services to our customers and employees that leverage new technological capabilities to give more agility and flexibility, and to optimize our workloads.

Embracing the cloud in a regulated industry 

To get started with the cloud, we needed to create internal awareness about cloud technology, the API layer, containers and their benefits amongst our leaders and staff. Google helped us educate and get buy-in from key functions by organizing open technology demonstration sessions and discussion panels. When considering potential cloud providers we had four decision criteria: maturity of security controls, ease of use, cost, and scalability / agility for new deployments and continuous innovation. This last factor was critical, and we were impressed by Google Cloud’s innovation roadmap, both via direct conversations and at Google’s Next conference, where we met a lot of people passionate about technology, innovation and building something new.  

Going back to our journey, given the above-mentioned regional limitations, we started to develop a hybrid cloud approach. This helped us continue to operate on-premises for a number of services in production, particularly those that have personally identifiable information (PII) or other sensitive data attached, and to leverage the cloud for development, testing and production workloads that don’t contain customer data. 

In the short term, we didn’t anticipate that our many jurisdictions would allow data to be transported to other countries. But cloud tools will allow us to tokenize or anonymize customer data while maintaining customer data on-premises. This applies to many digital journeys such as customer onboarding, credit facility online applications, or marketplace navigation. In the coming years, we predict our API integration with partners will accelerate and enrich the overall digital value proposition of our business segments, namely consumer banking, small and medium-size businesses and large corporate and institutional clients. 

Building connections and cornerstones in the cloud

The first move in our digital transformation was to implement Apigee, Google Cloud’s API management platform, to connect to the world’s digital banking ecosystem. Apigee provides the security, sharing, mediation policies, and developer portal capabilities for us to successfully meet Open Banking standards while focusing on innovation.  

On the back of the Apigee implementation, we created an accelerator program to incubate Fintech ideas that can, in turn, integrate into our digital platforms and be offered to our customers. We also developed various banking APIs, all designed and documented in accordance with PSD2 and Open Banking regulations, and made them available to our partners. These APIs exposed on our API development portal offer the needed code structure for fintech companies to design creative solutions around them.

Next, we adopted Anthos, Google Cloud’s managed application platform. Anthos has become a cornerstone of our operations because it works across hybrid cloud, offering integration of microservice containers and fueling collaborative opportunities with external parties. Our current Anthos infrastructure includes several hundreds of  microservices now running on containers in Google Kubernetes Engine (GKE) and on-premises. We now use the cloud for collaboration, development and testing, but not for production, which is done on-premises. 

Along the way, Google Cloud’s Professional Services Organization (PSO) helped us through the entire cloud setup process, and with the adoption of Anthos. We originally built on the cloud tools through an iterative process, learning from our successes and errors along the way. Now that we have a better sense of how Anthos operates, we’re building a fresh infrastructure atop a sound, stable, and resilient foundation that will let us scale easily as we work to transform Arab Bank into a digital-first enterprise, that is our ambition. 

Currently products running on Anthos include customer acquisition and onboarding via mobile apps, and our Arabi-Pay app, which allows customers to instantly pay each other via WhatsApp or other messaging platforms. Leveraging Anthos, our instant loan service for Arab Bank salaried employees can grant and disburse loans up to $7,000 in less than seven minutes.

In addition, we’ve built a number of digital journeys for our Small and Medium Enterprise (SME) customers, such as our SME client digital onboarding process and paperless SME lending platform.

While some may think that digital adoption in this part of the world can be slow, as customer contact remains anchored in our customs, the recent COVID-19 pandemic has accelerated the adoption of digital banking services and electronic payments, inspiring more confidence to buy and pay online. Thanks to our rich and user-friendly banking app that relies on Apigee and Anthos for critical customer journeys, over 90% of new-to-bank customers are using our mobile apps. Within the next 18 months, we predict that number will be closer to 100%. 

Of course, with higher customer adoption comes the challenge of potential service interruptions. A single moment of downtime can be highly visible to many digital customers. But Google Cloud’s Anthos and Apigee give us the flexibility to resume processes at a fast rate, so any interruptions are almost invisible to our customers. In fact, when the COVID-19 pandemic hit, though our branches could be open only for limited hours each day, our consumer clients in particular were able to take advantage of our digital services in a very self-sufficient manner. Being well positioned with Google Cloud, we could also keep our internal teams and external partners connected and productive. Without Google Cloud, continuing the digital transformation of the bank at the pace we wanted would have been a big challenge. 

Collaborating across borders and time zones

With Google Cloud, our ability to collaborate and partner has transformed significantly. We operate 24/7 now because our developers are scattered across multiple geographies and different time zones. Because testing and deployment can run around the clock, including on weekends, we currently deploy a new digital journey in a few weeks, faster than ever before. This has given our organization a spirited mindset that prioritizes innovation, and raised the bar in terms of our operating model.  

Another consideration about Google Cloud tools is the elimination of inefficient processes typically seen in a software development lifecycle. We now build in a completely agile manner, from design squads until deployment in production. Compared to where we were two years ago, when we had an annual maximum of two systems releases in production, we now have close to monthly releases of our digital packages. In addition, we also  supplement those monthly releases with additional ad-hoc releases and fixes in between. As a result, we have removed internal silos and improved tremendously the collaboration between the product and sales teams, operations, IT Dev Factory and Infrastructure, as well as our supporting functions.

Through the agile process facilitated by APIs, we introduced Design Thinking workshops involving external customers and prospects early on to understand their true pain points better and emotions during the existing journeys and how to make new digital journeys frictionless. As a result, the relevance of our products for various customer personas has improved tremendously. 

Transcending banking 

With Google Cloud, we can offer our customers so much more than just banking. We’ve become more digitally relevant to their lives. For example, we recently launched a mortgage app that helps customers all the way from home selection through mortgage negotiations and closing, and even to getting the home decorated. It’s an end-to-end journey in which API integration with key regional players was a cornerstone to our success. 

For other digital products, we have an extensive roadmap of lifestyle-based solutions relevant to each segment and age group. We’ve only scratched the surface of the services we can provide, and we see the cloud as the future for everything we want to do.

Read more about Google Cloud’s Open Banking solution to learn how you can simplify and accelerate the process of delivering open banking as required by PSD2. You can also view our video on Open Banking, powered by Apigee API Management.

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Webinar

Lessons for the Indian Government: How the State of Arizona Innovates with Emerging Tech

Government agencies of every size and jurisdiction are being called upon to provide accurate and real-time information and deliver essential services across the globe in a world infested by COVID-19.

Doug Lange, Chief Strategy Officer, state of Arizona, is primarily responsible for two things. One is Arizona’s statewide IT Strategic plan. The other to find different ways to promote emerging technologies across the state of Arizona.

Arizona is constructed of roughly 130 agencies, boards, and commissions. You have everything from the Department of Transportation to the Department of Revenue, all the way down to the Board of Nursing or the Board of Barbers. An important call-out for the state of Arizona: It’s a Federated state. That means every one of the agencies have the ability to make decisions. Lange works with an asset, which would be the Arizona Strategic Enterprise Technology office, also known as the Office of the State CIO.

“Our charge is really to partner with the governor’s office, and find ways to really promote enterprise opportunities
across all 130 agencies across the state of Arizona, to really find those wins. And when you start to dig into our why,
I think that makes a little more sense. How do we run government at the speed of business,
start to break through some of those barriers, and ultimately, find efficiencies that are going to be real savings and real wins for the citizens that are ultimately consuming the services for our agencies,” says Lange.

So with that charge, technology plays a huge part. And not only is technology a part of what any organization is doing, whether you’re talking about the public sector or private sector. But when you get into government,
there are just so many different ways that emerging technologies can really make a difference, says Lange.

Find out how Lange is enabling the State of Arizona with emerging technologies that support remote working and meetings for government officials and ensuring they quicken decision-making and serve citizens efficiently.

Blog

Ways to Manage Extensions on Windows and Mac If You Haven’t Moved to Chrome Browser Cloud Management

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Chrome Insider series has detailed insights for enterprises that are yet to explore Chrome Browser Cloud Management to audit and manage installed extensions. This time, they list out 3 options used for managing extensions through Group policy.

Many enterprises are looking to better manage extensions on their corporate devices. Extensions themselves are a great tool for productivity and customization of Chrome. However, some extensions can have the potential for far reaching rights to sites your users visit and devices they browse from, giving IT the desire to closely manage which extensions are in their environment and how they behave. 

In an earlier post in this series, we’ve detailed how Chrome Browser Cloud Management is the easiest way to audit installed extensions and manage them. However, some enterprises may need to still use Group Policy on Windows or plists on Mac to manage extensions. So lets touch on management through those methods, for organizations that haven’t quite made the move to Chrome Browser Cloud Management yet. 

For starters, here are some of the most used options for managing extensions (some also apply to apps) via Windows Group Policy or via Plists on Macs:

Installing or allowing extensions

Blocking extensions

  • Extension Install Block List: These are the extensions that you will not allow to be installed. If they are installed already, they will be disabled. If a user tries to install them, it will be blocked. In the Chrome web store, the Add to Chrome button will be red and advise the user that the extension can’t be installed. 
  • Block External Extensions: This setting will block extensions from external sources being installed. An example of this is if an installed application is adding an extension to Chrome via the registry, this setting will block that extension from loading. 

Advanced management options

  • Extensions Settings: This policy provides a varied amount of functionality and requires a JSON script to be created and formatted in a single line string. This setting can be complex. We recommend using Chrome Browser Cloud Management as almost all of the functionality is included without needing to write JSON as well as the ability to audit installed extensions. If you do want to use this policy, it is covered in detail in the Managing Extensions in your Enterprise technical document. Some of the functionality that you can use within this policy are:
    • Install types: (Allowed, Blocked, Force Installed, Normal Installed) 
      • You can also display a custom message when the extension is blocked via the blocked installed message function.
    • Prevent extensions from altering websites: You can prevent all or specific extensions from running on specific websites. 
    • Managing by permissions: You can allow or block extensions by the specific rights or “permissions” that they require to run. 
      • This provides a baseline of functionality that you will or will not allow extensions to run on your users machines. 
      • If an extension is updated, bought, sold and updates the permissions that it requires, this will dynamically protect your users from permissions that you will not allow. 

Even if you decide that on-premises policy management is how you want to manage extensions long term, you can still use Chrome Browser Cloud Management to get much needed visibility into extensions that may exist in your environment. The newly improved apps and extension list is a great way to get a view of your current extension landscape, giving you more data to make better decisions around extension management.

You can enroll browsers to see this information, but still set policy through your existing tools if that’s your preference. 

Well, that’s it for this edition of Chrome Insider. Here’s where you can find more posts in the series, or you can learn more about Chrome Browser Cloud Management.


A note on Google’s commitment to inclusive naming conventions. The following policies have been deprecated, however will still continue to work until Chrome 95 to give administrators time to migrate to the new policies.– ExtensionInstallWhitelist replaced with ExtensionInstallAllowlist
– ExtensionInstallBlacklist replaced with ExtensionInstallBlocklist

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