If you took one look at the title of this blog and thought, “just show me how, because I already know a million reasons why I’m stressed about billing things” then check out the interactive tutorial right here.

For everyone else, read on, because we’ll walk through some common sense tips, and a few step-by-step tutorials for all things billing related. If you’ve ever wished you could sit down with someone from Google Cloud, and walk through your bill, the console, and your options — you’re in the right place! Consider this Cloud Billing 101 – an intro level course that’ll get you started on the right foot.

6 simple tips to manage your Google Cloud billing accounts:

1. Get to know your billing statement and console: Knowledge is power, after all. Take a tour of the billing console so you can better understand your options, along with what’s included in your monthly bill and the different components.
2. Set up authorized users, alerts and budgets: Make sure anyone who needs to have access to payment settings is authorized. Allocate budgets for projects, and get notifications when your usage or spending exceeds a certain amount so you can take action as needed.
3. Use cost-saving tools: We’ve got  a range of tools and services to help you save money, like Committed Use Discounts, and even Recommenders for actionable, AI-powered intelligent recommendations around your cost trends and product usage.
4. Optimize your resources: Use the Google Cloud Resource Manager to see how your resources are being used and identify areas for optimization, temporarily suspend, or even shut down unused projects. 
5. Review your billing history with reporting and data visualization: Regularly check your billing history with reports to help track your spending, identify any trends or patterns, and even anticipate future costs. You can even export your data to BigQuery for detailed analysis, or use a tool like Google Data Studio to visualize your data.
6. Use the pricing calculator: Estimate your monthly costs and make informed decisions with the Google Cloud pricing calculator. It can help you get a ballpark figure for your usage, and determine if your use case fits within cost-free parameters.

I hope these common sense pointers and tutorials empower you to effectively manage your Google Cloud billing and stay on top of your spending. Get started right now by managing your billing methods and payment settings in this 5-minute tutorial, and then take a tour of the billing console to get familiar with your setup.

We’ve been saying it for years, the benefits and potential of the cloud abound. 

And yet, more than 80% of respondents in a survey of 753 business leaders point to managing cloud spend as their top organizational challenge, and these same respondents estimate that nearly 1/3 of their cloud spend is inefficient or wasted (Flexera, 2023). Many organizations are new to optimizing cloud costs and ensuring resources are used efficiently.

As your organization digitally transforms you may be realizing what other organizations are realizing too: When it comes to business value, simply migrating to the cloud isn’t enough. Achieving the full benefits of cloud requires fundamental changes to both mindset and behaviors around existing financial-management practices. It requires changing the way your disparate teams work together. 

Enter the Cloud FinOps Building Blocks

Cloud FinOps is a framework, discipline, and cultural shift combining people, processes, and technology to drive financial awareness and accountability. FinOps practices align engineering, finance, technology and business leaders and teams under a primary objective: to maximize business value from the cloud. With Cloud FinOps practices, every business stakeholder is charged not only to take responsibility for their spending and costs, but also to optimize them. These practices enable businesses to manage consumption and make sound, data-informed cloud-spend decisions. Cloud FinOps is comprised of five building blocks:

1. Accountability and enablement
   Establishing governance and policies to manage cloud spend and realize business value.
2. Measurement and realization
   Driving financial accountability and value realization with a defined set of KPIs and success metrics.
3. Cost optimization
   Providing financial visibility and recommendations of IT resource usage to optimize cloud spend.
4. Planning and forecasting
   Modernizing budgeting, forecasting, and chargeback methods to allow for iterative, innovative and cost effective development practices.
5. Tools and accelerators
   Deploying and integrating a set of cloud cost tooling to effectively manage and track cloud spend. Learn more here. 

For a general overview of the Cloud FinOps framework and more on the five building blocks, check out these resources:

• Video | What is FinOps and 3 reasons why you should care about it.
  This 5-minute video provides an overview of FinOps, the 5 building blocks, and how they can benefit your organization. 
• Podcast | FinOps with Joe Daly
  In this podcast, Joe Daly of the FinOps Foundation shares about the key principles of FinOps, which he refers to as financial DevOps. Daly discusses how this framework is helping companies make better and more efficient financial decisions while taking advantage of the cloud.
• Blog | Decoding Cloud FinOps to accelerate digital transformation
  This blogpost discusses the critical role of FinOps in a successful digital transformation. It outlines key metrics to help measure and track business value and to increase visibility into the effects of digital transformation on top-line revenue. 
• Article | Cloud FinOps: The secret to unlocking the economic potential of public cloud
  This Forbes article profiles OpenX, the first major advertising exchange platform to migrate entirely to the cloud. It details the 5 key pillars of the Cloud FinOps framework, which OpenX leveraged in their digital transformation strategy. In just 9 months, they reduced their per-unit costs by more than 60%.  

Importantly, Cloud FinOps isn’t about saving money; it’s about making money. It’s about promoting a cost-conscious culture, financial accountability, and business agility in the cloud. Whatever stage of the cloud journey you’re at, cloud FinOps practices will help you get the most value out of Google Cloud. This framework can help to remove blockers, implement the building blocks, and empower your teams to make better business decisions. 

The Cloud FinOps Journey 

Implementing Cloud FinOps is neither a destination nor a box your organization will check then archive. Rather, Cloud FinOps is an ongoing journey and discipline. It’s inherently iterative. As such, growth and maturity across processes, capabilities, and domains requires action, repetition, and continuous learning. 

Across the five FinOps building blocks, we’ve identified 50 subprocesses to best understand organizations’ FinOps proficiency, capabilities, practice domains, and blind spots. We scale them from 1 to 5 and categorize them in one of three phases of maturity: Crawl, Walk, or Run. Organizations in the Crawl phase tend to focus on technical problem solving and cloud-cost visibility. Organizations in the Walk phase emphasize strategic improvements such as employing cost visibility dashboards to realize better business value. And organizations in the Run phase are focused primarily on transformational change and strategic innovation, factoring cost considerations into both processes and cloud architecture. 

Through this “crawl, walk, run” maturity model, we can evaluate proficiency, establish a benchmark, and recommend a targeted action plan for FinOps adoption. And whatever your level of maturity, your organization can take quick scalable action not only to foster improvement but also to evaluate outcomes and gain insights. 

The key here is that regardless of your organization’s Cloud FinOps maturity level, you can take small steps now toward continuous improvement. Here are some common focus areas and several more resources organized by maturity level that you can access.

Crawl phase 

Improve cloud-cost visibility. 

• Whitepaper | Drive Cloud FinOps at scale with Google Cloud Tagging
  Tags and labels can be useful and flexible tools to help your organization segment cloud spend and allocate costs. This whitepaper introduces Google Cloud Tags and best practices for implementing them. It differentiates tags, which offer reliable reporting and governance features, from labels, which can be prone to problems, including poor coverage and a lack of integrity in data labeling. 
• Whitepaper | Unlocking the value of Cloud FinOps with a new operating model
  This white paper unpacks the details of the FinOps operating model, including roles, organizational alignment, and driving culture change. It details how to establish strong financial governance and a cost-conscious culture. 
• Whitepaper | Cloud FinOps: Shared services cost allocation
  In this whitepaper, you’ll explore the elements of cost allocation as well as the complexities and challenges associated with shared-services cost allocation. While some of these concepts and models are interchangeable between legacy and cloud environments, this whitepaper focuses primarily on cloud computing and associated services.

Walk phase

Improve business-value realization. 

• Blog | 5 key metrics to measure Cloud FinOps impact in your organization in 2022 and beyond
  To drive business growth and topline revenue, business leaders must be able to connect cloud investments to business outcomes. As such, traditional IT metrics and KPIs must continue to evolve. In this blogpost, we’ll explore five key business-value metrics aligned to the five Cloud FinOps building blocks. 
• Whitepaper | Maximize business value with Cloud FinOps
  The cloud introduces new complexity and challenges to traditional IT financial management. As such, it requires strategic financial governance, processes, and partnership across the organization. This whitepaper explains how Cloud FinOps helps enterprises that have invested in cloud to drive financial accountability and accelerate business value.

Run phase 

Improve strategic cloud innovation. 

• Whitepaper | Unit costing: The next frontier in cloud
  In this whitepaper, you’ll explore the nature of and need for cloud unit costing, the standard by which FinOps practitioners obtain full business context for their cloud costs. It features examples from cloud-first organizations that have pioneered FinOps practices. Additionally, it examines several cloud forecasting and budgeting methods, ranging from least to most rigorous. 
• Blog | You get what you pay for: Principles for designing a chargeback process
  Chargeback, a crucial Cloud FinOps capability, is the process of mapping cloud consumption to internal users within an organization. It provides transparency, facilitates accountability,  enables recovery of cloud costs, and fosters a culture of fiscal responsibility. This blogpost will walk you through some best practices in designing an effective chargeback process in Google Cloud. 

Success with Cloud FinOps

As global markets continue to face challenges, there’s never been a better time to increase the return on your cloud investments. Adopting and implementing FinOps practices will help. For some real-world examples of how organizations across a range of FinOps maturity levels have collectively saved millions of dollars on their overall cloud spend, check out these customers’ stories. 

• Video | Next 2022: Top 10 ways to lower your costs on Google Cloud with General Mills
  In this video, which highlights ten leading cloud cost optimization practices, hear how General Mills, which is on pace to increase their cloud footprint by 60%, has approached the discipline of cost savings and accelerated their adoption of Cloud FinOps to drive waste out of their cloud usage. 
• Video | How Nuro optimized their costs on Google Cloud
  In this video, you’ll get an overview of the Google Cloud FinOps framework, a deep dive on cost-optimization best practices, and hear about how startup Nuro AI has adopted their own cost-savings discipline and Cloud FinOps practice. 
• Video | How OpenX reduce per unit costs by 60%
  In this video, you’ll learn how to establish a cost center of excellence within your cloud practice, explore several cost-optimization recommendations, and hear from OpenX about how they reduced their costs on Google Cloud. 
• Case Study | How Sky saved millions with Google Cloud
  In this case study, read how a few years into their cloud adoption journey, media and entertainment company, Sky Group discovered over $1.5 million in savings and optimized costs with BigQuery, Compute Engine, and Cloud Storage. 
• Case Study | Etsy: Doing more with less cost and infrastructure
  In this case study, read how after migrating their data center and ecommerce platform to the cloud, Etsy realized more than 50% savings in compute energy and leveraged committed use discounts (CUDs) to reduce their compute costs by 42%. 

It’s important to remember that FinOps success looks different for different organizations. It’s neither a one-time fix nor a destination reached by way of a single path. But for every organization, success requires small actions, refinement, and continuous improvement. As you leverage Google Cloud FinOps resources and tools, your organization can:

• Drive financial accountability and visibility.
• Optimize cloud usage and cost efficiency.
• Enable cross organizational trust and collaboration.
• Prevent cloud-spend sprawl.
• Break down departmental silos.
• Accelerate innovation. 

Getting started with Cloud FinOps

At Google, we have a team of experts in leading FinOps practices dedicated to helping you create an actionable plan to optimize cloud spend and drive cost efficiency. We’ve created numerous resources to help you get started from any stage in the FinOps journey. 

Whitepaper | Maximize Business Value with Cloud FinOps
This whitepaper outlines steps to help your organization implement FinOps. It details required teams and processes as well as the optimal behaviors, approaches, and outcomes to help maximize your investment on Google Cloud. 

With Google Cloud FinOps, your organization can also accelerate business value in the cloud. To find out more, join us on the Google Cloud Twitter channel twice a month for open Twitter Spaces discussions or reach out to your Google Cloud Sales Representative for a 1:1 discussion.

After three migrations to different cloud providers, the company managed to migrate with no system outages for the first time, supported by partner Sky.One.

Results

• Migrated four SAP environments and four servers in just one month with no system outages
• Zero unavailability periods since migrating
• Less time spent worrying about operational issues increases the focus on business

50% savings on monthly cloud costs

Rossi Residencial, one of Brazil’s largest construction companies and real-estate developers, with around 150 employees, hundreds of business and engineering partners, and nationwide service, has used SAP solutions for financial management since 1999. Taxes, accessory obligations, accounting requirements, and other processes are managed through the system in an integrated and automated manner, which provides the business with crucial support.

Over the past few years, the company has begun to promote independent, sustainable business units to focus on strategic locations and products. This prompted its technology team to adapt as well, and they saw the cloud as an opportunity to add flexibility to SAP’s management.

“If I need to open a new branch or break ground on a project, the entire system core is already in the cloud and I don’t have to worry about local infrastructure,” explains Eduardo Araújo, Rossi’s IT Manager. “It also means our operational costs are significantly reduced.”

A few years ago, the company started working with the ECC component in the EHP 8 version, using modules such as FI (financial accounting), CO (controlling), MM (materials management) and TRM (treasury and risk management). But the dollar’s high exchange rate in 2020 increased costs with their then provider too much. The team was also not satisfied with the provider’s service, leading it to look for a new provider and a partner to support migration.

An essential requirement the new provider had to offer was high availability and scalability. Potential partners had to perform migration in a short time window (as the contract with the other service was about to expire) and be familiar with the previous provider to ensure the operation’s success. After spending some time searching, the company chose Google Cloud and Sky.One for the project.

“Out of the cloud options we researched, Google Cloud offered us the best financial conditions and a solution that truly catered to us. And out of the many partners we contacted, Sky.One offered the best work planning and service.”—Eduardo Araújo, IT Manager, Rossi Residencial

First migration with no system outages

The tight migration deadline meant the company would not have the time to install every app in Google Cloud from scratch, so Rossi asked the Sky.One team to mirror its entire previous architecture, that is, migrate the virtual machines from the company’s four SAP environments and four servers from other apps directly to Google Cloud.

After mapping the source structure in detail along with Rossi, the partner was able to complete migration planning in a month. “If you map before migrating and thus understand the customer’s environment well, you are able to prepare the destination so it has every integration and its respective access,” says Ricardo Nunes, Solution Expert at Sky.One.

The tool chosen to move the environments was Migrate for Compute Engine (previously known as Velostrata), which streamlines, facilitates and reduces risks for app migration to Google Cloud. Sky.One selected an expert in this solution to conduct the process, which was also supported by Google Cloud experts to make any needed adjustments.

The process took just a month to complete. The environments were successfully migrated with zero impact on operations, an unprecedented feat for the company. Now SAP environments run in a new infrastructure consisting of Compute Engine, a service for creating and running VMs, and Cloud Storage for data storage.

“This is the first time, after three previous migrations to private and public clouds, that our users have not felt any impact and we didn’t have system outages. It was a six-hands project that worked very well.”—Eduardo Araújo, IT Manager, Rossi Residencial

Flexibility to deal with every business need

Since the migration, Rossi has not suffered system outages or handled related user requests and incidents. Performance has remained high even after the team resized the VMs. The flexibility to add or subtract resources based on the company’s demands proved crucial. “Rossi operates in a segment with elasticity. In any given year, we can have two/three projects or ten. That’s why it’s important to have that resource in the cloud,” says Araújo.

Since the company does not operate 24/7, another benefit from migrating was the ability to schedule when to switch on and off servers, bringing cost savings. Furthermore, billing in reais at a fixed exchange rate with dollars led to a 50% cost reduction versus the previous provider.

The ease of integration between Google Cloud and SAP’s tools pleasantly surprised the team. “We were worried about potential incompatibilities, and we didn’t know if we would be able to work like before. Today we can work even better than before,” says the IT manager. According to Sky.One, the fine adaptation between the solutions becomes noticeable right after migration.

“Google Cloud’s solutions support all SAP migration steps, but after migrating we noticed that daily operations had become even more tightly integrated.”—Ricardo Nunes, Solution Expert, Sky.One

The cloud’s stability and security have streamlined the IT team’s daily routine. They no longer have to go to the company outside business hours to perform updates or repairs. Currently, employees can work remotely with peace of mind and maintain business continuity throughout Brazil.

With more time to focus on business needs instead of operational issues, the team is contemplating the addition of new Google Cloud tools. Rossi’s next challenge is to bolster its business operations and customer service even further using data analytics and AI solutions, making the most of its broad database.

The broadcasting industry has gone through many evolutions since its inception. From linear over-the-air (OTA) to digital & personalized, to standard to ultra high definition, these evolutions were driven by increased demand from viewers who want more choices. The next evolution is happening now, driven by the emergence in cloud computing in a globally connected world. Broadcasters are understanding that the key for long-term success is embracing technical agility while they innovate their business models. Google Cloud technologies can provide a path for continual transformation, empowering broadcasters a multitude of ways to chart their own growth.

As broadcasters evolve their business models and operations for a digital future, evaluating both financial alongside operational benefits will lead to the best outcome. Legacy and siloed media supply chains restrict the ability to deliver content quickly across multiple consumption platforms. By understanding how cloud capabilities can provide cost savings, allow for more efficiency and scale, and open new revenue streams, broadcasters can harness flexible cloud technologies while achieving cost savings and increasing revenue. 

Media workflows in the cloud

Over the last few years we have seen tremendous growth from media companies migrating their supply chains to the cloud. Today, there exists a whole ecosystem of media technologies that are built to take advantage of the cloud. “Does it work on the cloud?” is no longer driving the conversation. Rather, media companies now want to understand how Cloud can integrate with their business and drive better business outcomes. 

Over the last years we have partnered with leading media companies including Grupo Globo, TelevisaUnivision and others to not only migrate their content supply chain to the cloud, but also leverage cloud capabilities to innovate their services to:

1. Increase and streamline content production
2. Distribute personalized content at planet scale
3. Forge deep relationships with their audiences 
4. Identify new monetization opportunities 

Impact of Cloud on Performance & Financials

M&E companies need to be able to provide more content at a quicker pace, with experiences that are seamless and exciting to viewers to retain their attention and dollars. Moving legacy systems and processes to the cloud is an organization-wide commitment, and the journey can pay off financially, while providing M&E companies valuable industry capabilities. With Google Cloud business value engagement framework, we partner to identify where there are opportunities in cost, output, and impact that IT can have. 

Below are some examples of how we have worked with our customers to map organization optimizations  to business drivers

Working Together – How can Google help

Our focus with customers is to help identify and understand the challenges that Media & Entertainment companies have in moving to the cloud, and coming up with the plan and solutions that Google can do to overcome them. Together we commit to understanding your business, both where you are right now in your IT capabilities as well as the progress you want to make to continue providing the best digital capabilities to clients and employees.

As broadcasters move more processes and solutions to the cloud, the exponential effect of harnessing data and AI power will provide incremental business value across all lines of business. Combined, these impacts to a broadcaster allow both operational excellence while optimizing costs as they continue to expand offerings to customers and regions around the world. 

We recognize that every media company’s journey is different and so are expected business outcomes. Google Cloud works closely with customers – partnering every step of the way – to align technology, the media industry, and business outcomes. 

As I was preparing for my fireside chat with Dmitri Alperovitch, Founder and Former CTO of CrowdStrike and Executive Chairman of the Silverado Policy Accelerator, for the Google Cloud Government Security Summit taking place on Tuesday, July 20th, I was reflecting about recent developments in cybersecurity, Zero Trust best practices – including aspects of Google’s journey – and the benefits that this approach to cybersecurity brings to the public sector. 

As Dmitri and I discussed what we wanted to share during our session at the Government Security Summit, I quickly realized how pertinent the information was to our public sector audience. For that reason, ahead of Tuesday’s event, I wanted to give you a glimpse of what is to come in our fireside chat. Read below for an exclusive preview of what we plan to discuss. If you are planning to attend on Tuesday, we encourage you to ask questions through our interactive chat function and sign up for 1:1 time with our Ask the Expert program. 

Check out my chat with Dmitri below…

Heather: What do you see as the most significant changes in both the attack surface and cybercriminal tactics in recent years? And why do these changes present unprecedented challenges for public sector? 

Dmitri: In terms of the threat landscape, the more things change, the more they stay the same. The adversaries haven’t changed that much. It’s actually striking. Not all threats are emanating from governments or state actors – either directly or by providing safe harbor to criminals – but a large portion are. That has not changed. The volume and scale of attacks have grown, however, and become massive. And now, the greatest challenge is that everyone is a target. Before, only top-end institutions and government organizations were facing nation state threats. That has changed either through targeted attacks or accidental ones, such as WannaCry. The question now is “How do we protect the most vulnerable and extend much-needed protection to smaller organizations that do not have deep security expertise or resources?”

Heather: Earlier this year, the Biden Administration released its Cybersecurity Executive Order (EO). What do you see as the most important takeaways and potential impact of the EO? 

Dmitri: The Cybersecurity EO is set to have a significant impact. The biggest change is a shift in strategy. For many decades, we all had the mentality that we have to keep attackers out of the network. That is great in theory, but we all know that it is a virtual impossibility with a network of any significant size. Adversaries will find a way in. And, we used to think it was game over once they were in the network.

Then about 10 years ago, we began to see a change. Google led the way with its BeyondCorp strategy as did Lockheed Martin with its sentinel Kill Chain framework. Now, when an adversary penetrates a network, it’s not the end of the game, but the beginning. That is the case if the organization is prepared with a network architecture built around Zero Trust principles. The adversary now has to move laterally, steal credentials, and elevate privileges to get to the resources they want. A Zero Trust architecture can slow them down and give organizations time to detect and eject adversaries from the network. The EO recognizes the power of this approach and has made Zero Trust its fundamental tenet.

Heather: Federal agencies have spent the last 60 days looking at Zero Trust and developing their plans. What do you hope to see? What is critical to accelerating implementation?

Dmitri: The EO establishes a very ambitious timeline, and the US government is not known to move rapidly due to a number of restrictions and considerations. That said, the EO recognizes the idea that logging has to be at the center of modern architecture. Agencies need full visibility into what is going on at endpoints and across the network, have to hunt continuously across networks for adversaries, and must work to rapidly eject them. That is at the core of the EO, and it is a great shift. The private sector should be watching and learning as well.

Heather: What pitfalls should the Federal government look out for in moving forward to implement the EO?

Dmitri: One of the main challenges is the limited authority of the President. Congress is the only branch with the power to change the laws. While the establishment of the Cybersecurity and Infrastructure Security Agency (CISA) a few years ago allows for hunting across agency networks, CISA still has limited authority. It cannot manage the cybersecurity of more than 120 civilian agencies.

Some agencies are performing well when it comes to security, but we have to recognize that this is not the norm. Not all agencies have the capacity to recruit the best cybersecurity talent, but their needs may be just as great. We need to centralize capabilities and leverage the cloud, like Google, to provide all agencies with the best cyber talent and resources.

Join us at the Google Cloud Government Security Summit to hear the rest of our conversation. The event is complimentary. Register today to reserve your spot on July 20th. If you have any questions about the event, please reach out to us at cloudsummitsupport@google.com.