Eight Steps to Align Hybrid Work with Diversity, Equity and Inclusion (DEI) Principles
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Many executives across the globe are feeling the effects of a recent pivot to hybrid work models. This massive transition represents a significant departure from existing office culture. As business leaders look to operationalize their flexible work model infrastructure, they’re also evaluating what it takes to attract and retain employees in this new landscape. Instead of seeing these as separate initiatives, business leaders have a unique opportunity to collectively overhaul corporate culture, focusing on hybrid work and diversity, equity, and inclusion (DEI) strategies in tandem.
Combining DEI and hybrid work strategies provides a more inclusive culture
Focusing on diversity, equity, and inclusion doesn’t mean business leaders are offering an underrepresented individual a specific role or platform because they fit a certain demographic category. Lack of job quality criteria leads to animosity and cultural inequality. Here, diversity means creating a meritocracy with equal pay and equal opportunity for all.
Organizations that thoughtfully combine DEI and hybrid work strategies will produce cultures that improve employee experience and business agility. Integrated DEI and hybrid workplace support better business outcomes by:
Increasing the total available talent pool. A business must cast a wide net for candidates by expanding how and where it searches. Adding a flexible work schedule policy expands potential talent by allowing parents, caregivers, and others to select the hours that work best for their family obligations. Remote work also holds a higher priority in job seekers’ desires. For example, a FlexJobs survey revealed that 24% of workers say the ability to work from home is so important to them that they are willing to take a 10-20% pay cut to work remotely, and 21% would give up some vacation time.
Creating a more inclusive culture. Job seekers want to work for companies that prioritize DEI. According to a recent CNBC and SurveyMonkey Workforce survey, nearly 80% of workers say that they want to work for a company that values diversity, equity, and inclusion. A DEI-centric work culture allows job seekers to feel like there’s a place for them.
Fostering innovation and profitability with broader perspectives. In general, diversity and inclusion promotes the expression of ideas from people with different backgrounds, leading to breakthroughs in creativity, innovation, and attracting new customers. Workplace DEI programs create an employee base that closely mirrors a customer base. A diverse team is less likely to miss potential market opportunities if representative of a broad range of ethnicity, race, age, assigned sex, and socioeconomic backgrounds. A 2020 McKinsey analysis found that companies in the top quartile for ethnic and cultural diversity on executive teams were 36% more likely to have above-average profitability than companies in the fourth quartile.
Hybrid work should not derail DEI efforts
While there are numerous benefits to integrating DEI and hybrid work strategies, it would be naive to think it won’t bring challenges. Businesses run the risk of creating new inequities and exacerbating existing ones as they move to hybrid models. One potential issue lies in which employees can work remotely. An HBR article shared how pre-Covid less than 30% of all workers could work from home; only 16% of Latinx workers and 19% of Black workers had remote flexibility, compared to 37% of Asian workers and 30% of white workers.
Even for employees who can work remotely, it’s essential to eliminate “proximity bias.” A study by SHRM found that 67% of surveyed supervisors admitted to considering remote workers more easily replaceable than onsite workers at their organization. Additionally, 72% said they would prefer all of their teams to be working in the office.
A successful hybrid environment strikes a balance between flexibility and inclusivity where individuals feel valued, and everyone has equal opportunities for advancement. In another study, researchers concluded that remote workers and office workers were promoted at the same rate, but found that remote workers’ salaries grew more slowly. Leading companies recognize that physically being at the office full-time isn’t necessary to produce great results.
8 steps to creating a diverse hybrid work culture
As DEI becomes a new business imperative, organizations must work to minimize unconscious bias, creating market-based salaries for all workers, and introducing educational programs that support talent development. Here are some concrete steps you can take to get started.
- Educate current and future leaders on DEI and hybrid work issues. As you build hybrid work strategies, it’s crucial to discover and understand unconscious biases. According to Deloitte, companies need a holistic DEI learning strategy, including unconscious bias training and developing the conditions for long-term behavior changes.
- Embrace tools that support DEI and hybrid workplaces. Organizations can leverage technology and AI-enabled HR software to support their efforts. Collaboration tools provide everyone with a voice regardless of where they are (for example, using Spaces for team chats in Google Workspace so that everyone has access to the same information). Video call features such as transcriptions and translation can help the hearing-and-vision-impaired and employees who speak different languages. It’s also possible to purchase recruiting solutions with AI technology to reduce the chance of bias or discrimination when reviewing candidates.
- Strengthen culture by marrying DEI with meritocracy. There should also be explicit guidelines to ensure the systems and processes for hiring and promoting individuals are both transparent and equitable. One method for accomplishing this goal is to define detailed job requirements and metrics per role to understand what skills are associated with specific functions. It’s also essential to ensure you’ve designed these processes in a way that screens out bias. Leading companies will deploy analytics tools to evaluate the systems’ fairness and track if the systems are progressing against diversity targets.
- Create upskilling programs to train employees. Many organizations struggle to find talent with the right skill sets. One solution to this problem is to invest in educating existing employees. Companies must develop diverse talent at every level to create a pipeline of candidates that progresses into senior management. Similar to the way companies offered management training programs to college graduates, organizations should design programs that provide skills enhancement for entry and mid-level employees. Almost every job will require a certain level of technical skill—organizations must upskill existing talent.
- Restructure compensation before employees leave. It’s easier to retain an employee than to onboard and train a new hire. According to the Atlanta Federal Reserve Bank’s wage growth tracker, wages for people who have switched jobs have outpaced those who’ve stayed at one employer since 2011. One way to retain talent is to right-size salaries to a competitive market rate.
- Remember that money isn’t everything. While individuals may switch jobs for money, they often stay in a position for the culture. Creating a leading employee experience helps organizations keep talent. Work from home programs, flexible work schedules, and advanced programs such as childcare benefits help build the foundation. But increasingly, individuals are looking for a sense of belonging. According to research from McKinsey, employees who feel included are three times more likely to report being excited about working for their organization and committed to its success. Another McKinsey report focusing on attrition shows that employees primarily leave companies because they don’t feel valued or don’t have a sense of belonging.
- Don’t forget to commit the resources. Most organizations built their cultures before DEI and hybrid work were requirements. These companies must invest in new work tools and educational programs, and create new hiring and talent management practices. A business can make a more significant impact with fewer resources by ensuring purchases and processes support flexible and inclusive work cultures.
- Make sure actions are backed up with DEI transparency measurements. The pressure to support DEI could lead to situations where activities are celebrated over results. While it’s not easy to be vulnerable and transparent about where the problems exist, employers should take stock of where they are today. They should present this authentically, create goals for the future, and design a measurable action plan to track its progress. With so many variables and unknowns, it’s crucial for talent leaders to track the way that hybrid work and DEI efforts advance.
Diversity should be part of your efforts because it’s the culture you want to create. However, ignoring diversity efforts can also come with ramifications. For example, Goldman Sachs announced in 2021 that the firm would only underwrite IPOs in the United States and Europe for companies with at least two diverse board members. Meanwhile, the U.S. Securities and Exchange Commission adopted new rules this summer that require Nasdaq-listed companies to have at least two diverse directors – including one woman and at least one member of an underrepresented community.
In order for the benefits of diversity to emerge in the workplace, companies need to enact cultural and behavioral change. As stated in the ICSM report, “Never become too comfortable with your efforts, as there is always room for improvement with diversity at your organization, whether you see it or not.” It’s clear that what organizations have done to attract talent in the past isn’t resonating the same way today. A diverse workforce delivers better ideas and stronger communities, building deeper relationships with customers along the way. Moving forward, it’s expected that a company’s investment in a diverse, inclusive, and hybrid work culture will set it apart from its competition, leading to increased business agility and better financial outcomes.
How EDI empowers its workforce in the field, in the office, and at home
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For consulting companies such as EDI Environmental Dynamics Inc. (EDI), interactions among employees and customers are the direct drivers of value, and helping them collaborate has a tangible impact on the bottom line. However, connecting people from the field to work-from-home spaces to the office is no easy task.
EDI, an environmental consulting company that helps organizations assess environmental impacts and meet government regulations, has eight offices across Western and Northern Canada. Frontline workers account for 80% of its total employees, ranging from biologists and scientists to safety inspectors and project managers. EDI’s success is directly linked to its remote workforce’s ability to work effectively in the field and to collaborate with coworkers and clients across Western Canada. With the help of Google Workspace and AppSheet, EDI is enabling its mobile workforce to function more efficiently and collaboratively than ever before.
Bringing efficiency to its frontline workers
Just four years ago, much of EDI’s fieldwork was still being tracked with pen and paper, resulting in frequent challenges, from error-prone data retention to inefficient collaboration. Luckily, EDI was able to address this using AppSheet, Google Cloud’s no-code application development platform.
With AppSheet, EDI has replaced the majority of its pen-and-paper processes with tailored apps. As EDI’s Director of IT, Dennis Thideman explains, “AppSheet allows us to be much more responsive to our field needs. Using it, we can spin up a basic industrial application, share it with our field workers, and have them adjust their workflows—all in just a few hours. Doing that from scratch might take weeks or months.”
For EDI, there are a couple of features that make AppSheet shine. First, AppSheet is platform-agnostic, meaning it works on most devices and most operating systems, so any employee can access their AppSheet apps. Secondly, because 90% of EDI’s projects involve working in remote areas, they can leverage AppSheet’s Offline Mode, allowing workers to collect data on their mobile devices in the field and have it automatically download when they reconnect to the internet.
Eliminating the challenges associated with pen and paper has resulted in even more benefits than EDI leaders originally anticipated: namely, employees work faster across an unexpectedly wide range of use cases. For example, governmental regulations require EDI to complete a pre-trip safety evaluation before heading into the field. Before using AppSheet, this evaluation would take upwards of four hours to complete. By streamlining the process with an AppSheet app, EDI employees have reduced that time down to one hour. EDI averages over 850 evaluations every year, and they’ve realized over 2,550 hours in annual savings—savings that can be passed on to clients and allow staff to focus more time on other tasks. This is just one of more than 35 mission-critical applications that EDI has built with AppSheet.
Time savings is a huge benefit, but as Logan Thideman, an IT manager at EDI, explains “At the end of the day, we realized that the biggest benefits of AppSheet aren’t about time savings as much as they are about high-quality data.” Collecting and analyzing good data is critical to EDI’s operations, as most data collected in the field can never be replicated. For example, if a water quality sample for a certain day is lost (which can happen easily when using pen and paper), that information can never be retrieved again. AppSheet makes data collection easy. Employees are much less likely to lose a smart device than they are a paper form, and any data entered would be immediately uploaded to a Google Sheet or SQL database when they return from the field, meaning data is always backed up in the cloud. From there, information can quickly be analyzed by coworkers, passed on to the client, or shared with government agencies to ensure proper compliance.
Overall, EDI found that the more they could enable their field workers with AppSheet apps, the more those employees could focus on providing quality research and recommendations to their clients and gain a stronger competitive advantage in the market.
Enhancing collaboration everywhere
Enabling collaboration in remote environments can be difficult, but Google Workspace has made this easy for EDI. Google Workspace lets employees effortlessly share documents and work together in real time. Given its ease of use for mobile workers, Google Meet has become all-important and is used as EDI’s tool of choice for face-to-face collaboration. It became even more essential when COVID-19 arrived. As Dennis Thideman explains, “Google Meet allowed us to adapt to the COVID-19 environment quickly as we were already conversant with it. In just two days, we were able to transition our employees from office to home because of it.” By leveraging Google Meet and the rest of the Google Workspace platform, EDI employees are able to remain productive, regardless of where they’re working.
Google Workspace also makes it easy to collaborate with customers. Because many of EDI’s customers leverage Microsoft Office tools such as Word, Excel, and PowerPoint, EDI still needs to use them. Google Workspace makes it easy to continue using Microsoft products in its environment, allowing employees to store Microsoft Office files on Google Drive and open, edit and save them using Google Docs, Sheets, and Slides.
AppSheet and Google Workspace’s deep integrations also make collaboration easy. Employees can update data in Google Sheets, save images and reports to Drive, and update Calendar events all from AppSheet apps. Together, the two platforms simplify many of the activities that consumed so much time in the past.
An empowered workforce
Empowering employees has been at the core of EDI’s success, and Google Workspace and AppSheet have given EDI a clear advantage. Collaboration has become easier and more agile using Google Workspace. Robust AppSheet apps have been built to streamline mission-critical processes. For unique project requirements, simple AppSheet apps are built in a matter of hours. As Dennis Thideman summarizes, Google Workspace and AppSheet “make managing a distributed, deskless workforce much simpler, giving EDI better growth opportunities and a competitive edge in the marketplace.”
Center for Internet Security’s Latest Benchmark for Securing Chrome
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As the way people work continues to evolve, keeping security policies in place that protect organizations but give workers the ability to get things done is more important than ever. IT and security teams must aim to stay a step ahead of web-based security threats that come their organization’s way. To help, the Center for Internet Security (CIS) team has released the latest CIS Benchmark 2.1 for Google Chrome. This Benchmark offers independent recommendations on which Chrome policies to configure to help support organizations’ security and compliance needs. Thanks to Chrome being built with security at its core, in many cases, Chrome default settings are aligned with CIS recommendations.
Chrome is secure by default, but we also pride ourselves on providing customizations for enterprises to allow Chrome to better fit the needs of their business. And with hundreds of policies available through Chrome Browser Cloud Management and Group Policy Objects (Note: The CIS Benchmark is also available as a GPO), organizations can do just that.
Throughout the CIS guide you’ll notice that there are different designations for configuration profiles. Any labeled Level 1, are considered to be a good baseline for an organization. Level 2 profiles are recommended for deployments that require the highest level of security, but note that these settings could have a trade off on user productivity. We recommend looking at each setting and determining if it’s a good fit for your business.
The benchmark is made up of five sections:
- Enforced Defaults — Notes policies that are configured by default when you install Chrome. Enforcing these settings at an enterprise level can prevent these settings from being changed by business users to less secure options.
- Attack Surface Reduction — Details how to disable web features that may not be necessary in your enterprise environment and could reduce your overall attack surface.
- Privacy — Surfaces settings that improve user privacy.
- Data Loss Prevention — Contains settings that can help prevent data loss and protect your organization’s data. (Note: These recommendations cover additional capabilities that can be added to Chrome through BeyondCorp Enterprise).
- Forensics (Post Incident) — Shares recommendations on policies that give insights into post incident forensics and analysis.
Organizations can use these benchmarks to optimize the best way to secure Chrome in their environment. Download the CIS Benchmark here and check out our team’s configuration guide for additional recommendations on how to configure Chrome.
Note: This benchmark was created using a consensus review process composed of subject matter experts. Consensus participants provide perspective from a diverse set of backgrounds such as consulting, software development, audit and compliance, security research, operations, government, and legal. While these recommendations come from a trusted source, it’s important for each organization to weigh which policies make the most sense for their business.
How Do You Cut Costs and Improve Staff Productivity, and Business Visibility? Ascend Money Has an Answer
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Hundreds of millions of residents of South East Asia have only limited access to banking and finance services. However, help is at hand. One of South East Asia’s largest fintech businesses, Ascend Money is using digital technologies to realize its mission of enabling as many people as possible to access innovative financial services and live better lives.
According to Ascend Money, 60 percent of the region’s 620 million residents do not have access to a full suite of financial services. Even a relatively small proportion of this market represents a big opportunity for the business.
Ascend Money’s offerings include the TrueMoney regional payment platform for underserved and digital consumers. The TrueMoney platform supports more than 40 million consumers across six countries: Cambodia, Indonesia, Myanmar, the Philippines, Thailand, and Vietnam.
“We found, based on value, ease of use, effectiveness, and the skills and adaptability of our own team members, BigQuery and other Google Cloud Platform services were the best fit for our business.”
– Abraham Jarrett, Head of Engineering, Ascend Money
TrueMoney also provides an e-wallet app that provides easy ways to top up mobile phones, undertake online shopping, and pay for products and services; a network of 65,000 branded shops; and international remittances, initially between Thailand and Myanmar. In addition, Ascend Money offers financial products to small to medium businesses.
Ascend Money is part of the South East Asian online business Ascend Group, which also operates e-commerce, e-procurement, data centers, cloud services, fulfilment, and digital marketing services.
Cost is a key criteria
Ascend Money initially started operations using physical infrastructure and on-premises workforce productivity applications. However, as the business grew its customer base and expanded into new markets, its technology leaders began to explore options to improve value for money; reduce the maintenance load on in-house team members; improve its data management and analysis; and collaborate more effectively.
“Operating our own on-premises infrastructure entails a higher cost of ownership and maintenance, as well as requiring us to scale up our hardware as needed,” says Abraham Jarrett, Head of Engineering, Ascend Money. “We conducted an evaluation and found that moving to the cloud would deliver a range of benefits.”
G Suite and Google Cloud Platform the best fit
The business evaluated solutions available in the market and opted to move to G Suite and Google Cloud Platform.
“Moving to Google Cloud Platform was an optimization exercise, with lowering our costs our primary goal, and achieving better performance an added benefit,” says Jarrett. Google Cloud Platform monitoring, diagnostic, and analytics tools have enabled Ascend Money to reduce its infrastructure spending, becoming more efficient and cost-effective in the process.
“Managing software is a big cost for us. Through G Suite, we are significantly reducing our software deployment, licensing, and repair costs.”
– Abraham Jarrett, Head of Engineering, Ascend Money
The Ascend Money team saw Google Kubernetes Engine as enabling a seamless way of transitioning from an on-premises data center to a cloud service. “We considered industry trends such as what people were adopting and who we could hire when making our decision,” says Jarrett. “Engineering teams are focusing on using Kubernetes open source container management at scale and as a way of doing business, which was attractive to us.
“Google Kubernetes Engine presented the easiest way to manage and orchestrate our containers, and drive us away from our existing infrastructure.”
BigQuery best for cost and ease of use
Ascend Money also reviewed data infrastructure solutions, with its business intelligence and data platform teams considering a range of options. The teams quickly ruled out an on-premises solution due to the capital investment required and opted for a cloud service. Following a rigorous evaluation of Google Cloud Platform against the services offered by another cloud provider, Ascend Money opted to run on Google Cloud.
“We found, based on value, ease of use, effectiveness, and the skills and adaptability of our own team members, BigQuery and other Google Cloud Platform services were the best fit for our business,” says Jarrett. The business is now running an architecture comprising a BigQuery analytics data warehouse; Cloud Storage to store raw and archive data; Cloud Dataflow to process stream and batch data, and Cloud Pub/Sub for event ingestion and delivery.
“We’re expanding our utilization of BigQuery and other services on a daily basis,” says Jarrett.
Ascend Money is also using a range of Google Cloud Platform services for the infrastructure outside its data platform, including Stackdriver logging and monitoring; Cloud KMS to manage cryptographic keys for its cloud services, Cloud Build to undertake continuous integration, delivery, and deployment; Cloud DNS to provide domain name system services; and Cloud Functions to enable its developers to run and scale code in the cloud.
With Google Cloud Platform, Ascend Money is now processing about 12GB of batch data per day and streaming data from about 200 data marts per day in Thailand alone.
Cost effective scalability and faster to market
Google Kubernetes Engine has enabled the business to scale and deliver to market faster. “We can build on the platform, take the application and container and deploy them to scale out,” says Jarrett. “The Google Kubernetes Engine orchestration mechanism that provides containerized, elastic scalability is extremely important in allowing us to manage costs and expend our effort efficiently. Through Kubernetes, we can write once and deploy everywhere.”
With Google Cloud Platform, the business has saved 3,000,000 THB (about US$90,000) in licensing costs and, through automation tools, reduced the time to complete infrastructure activities by 50 percent.
“We don’t have as many meetings since we deployed G Suite and we can work effectively in a distributed fashion.”
– Abraham Jarrett, Head of Engineering, Ascend Money
Ascend Money’s entire workforce is now using G Suite to collaborate and operate productively. The business is achieving a range of benefits including being able to get new team members up and running more quickly and reduced cost. “Managing software is a big cost for us,” says Jarrett. “Through G Suite, we are significantly reducing our software deployment, licensing, and repair costs.” Meanwhile, the shorter time to onboard team members to G Suite is paying off with improved productivity and an accelerated ability to collaborate.
Ascend Money team members primarily use Sheets, Slides, and Docs to create internal materials, including product requirement documents in Docs and workforce and project planning spreadsheets in Sheets.
The organization also uses Hangouts Meet to collaborate when working from different locations. “We don’t have as many meetings since we deployed G Suite and we can work effectively in a distributed fashion,” says Jarrett. “People can work from home and we have five regions plus Thailand where they can collaborate live on a document, such as a slide deck for board meetings or meetings with our chief executive officer, head of engineering, or other senior managers.”
20 hours per week saved
Jarrett describes the time savings of using web browser-based productivity software and G Suite as saving them an average of 20 hours per week. This has improved productivity and the quality of life for Ascend Money’s hard-working team, increasing overall staff satisfaction.
“The ability to work remotely is a big win for us,” Jarrett says. “Our team members can keep one computer at work and one at home and access the same information, they can work in a plane while it sits on the tarmac, or update a Google Doc or a Google Sheet in real time on their phone. They can work anytime, from any location, as long as they have an internet connection. They have less dead time, meaning more uptime.”
With Google Cloud Platform and G Suite, Ascend Money is ideally positioned to support growing demand for its fintech services in South East Asia, particularly among people with limited access to banking. “We have the agility and dynamism to support rising demand and look forward to continuing to work with Google to realize our business ambitions,” says Jarrett.
Google Launches Smart Canvas to Stir-up Collaboration in Google Workspace
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After more than a year of remote collaboration, many people are showing signs of digital fatigue. Throughout the pandemic, millions of employees bridged the physical distances with their colleagues by making themselves more available, joining a deluge of virtual meetings, and leaning into a dizzying array of tools and applications. As part of our mission to build the future of work, we’re addressing these challenges in Google Workspace.
As we announced today at I/O, we’re launching smart canvas—a new product experience that delivers the next evolution of collaboration for Google Workspace. Between now and the end of the year, we’re rolling out innovations that make it easier for people to stay connected, focus their time and attention, and transform their ideas into impact.
Specifically, we’re enhancing the apps that hundreds of millions of people use every day—like Docs, Sheets, and Slides—to make them even more flexible, interactive, and intelligent. With smart canvas, we’re bringing the content and connections that transform collaboration into a richer, better experience in Google Workspace.
When we launched Google Docs and Sheets 15 years ago, these apps introduced the world to a new way of working. They enabled anytime, anywhere teamwork—a stark contrast to the legacy tools that were designed for an era of individual work on office desktops. For over a decade now, we’ve been pushing documents away from being just digital pieces of paper and toward collaborative, linked content inspired by the web. Smart canvas is our next big step.https://www.youtube.com/embed/SDBbFETGiA4?enablejsapi=1&
Making collaboration more flexible and helpful
The evolving hybrid work model gives new urgency to existing collaboration challenges. How do teams stay focused and connected as they work together, regardless of where people are located? With smart canvas, we’re building deeper connections across Google Workspace to transform collaboration anywhere it happens.
For example, we’re taking something that people already use every day—@-mentions—to open up new, powerful collaboration capabilities. New interactive building blocks—smart chips, templates, and checklists—will connect people, content, and events into one seamless experience.
Already available, when you @ mention a person in a document, a smart chip shows you additional information like the person’s location, job title, and contact information. And starting today, we’re introducing new smart chips in Docs for recommended files and meetings. To insert smart chips into your work, simply type “@” to see a list of recommended people, files, and meetings. From web or mobile, your collaborators can then quickly skim associated meetings and people or preview linked documents, all without changing tabs or contexts. Smart chips will come to Sheets in the coming months.
Additionally, we’re making it easier to drive projects forward by streamlining common team workflows. Starting today in Docs, checklists are available on web and mobile, and you’ll soon be able to assign checklist action items to other people. These action items will show up in Google Tasks, making it easier for everyone to manage a project’s To Do list.
We’re also introducing table templates in Docs. Topic-voting tables will allow you to easily gather team feedback while project-tracker tables will help you capture milestones and statuses on the fly. And a new document template for capturing meeting notes will automatically import any relevant information from a Calendar meeting invite, including smart chips for attendees and attached files.
With our new pageless format in Docs, you’ll be able to remove the boundaries of a page to create a surface that expands to whatever device or screen you’re using, making it easier to work with wide tables, large images, or detailed feedback in comments. And if you want to print or convert to PDF, you’ll be able to easily switch back to a paginated view.
Meanwhile, you’ll be able to toggle between new views in Sheets to better manage and interact with your data. Our first launch will be a timeline view that makes tracking tasks easier and faster. This flexible view allows you to organize your data by owner, category, campaign, or whichever attribute fits best. Using a dynamic, interactive timeline strengthens your ability to manage things like marketing campaigns, project milestones, schedules, and cross-team collaborations.
Fostering human connection—wherever people work
With smart canvas and innovations in Google Meet, we’re making it easy to bring the voices and faces of your team directly into the collaboration experience, to help people share ideas and solve problems together from anywhere. As part of that, we’re building tighter integrations between our communication and collaboration tools so you can pull content into conversations and conversations into content.
Starting today, we’re rolling out the ability to present your content to a Google Meet call on the web directly from the Doc, Sheet, or Slide where you’re already working with your team. Jumping between collaborating in a document and a live conversation without skipping a beat helps the project—and the team—stay focused. And in the fall, we’re bringing Meet directly to Docs, Sheets, and Slides on the web, so people can actually see and hear each other while they’re collaborating.
Live captions and translations in Google Meet will also play a crucial role in keeping people connected as they work together in distributed teams. We currently offer live captions in five languages, with more on the way. And we’re introducing live translations of captions later this year, starting with English-language live captions translated into Spanish, Portuguese, French, or German, with many more languages to follow.
With recent enhancements to Google Meet, we’re also giving people more control and flexibility over the meeting experience, including more space to see people and content, plus the ability to pin and unpin content and video feeds. And to help with meeting fatigue, you can now turn off your self-feed entirely.
Because we know that collaboration is fluid and fast-moving, we’re making it easier for teams to give feedback on the fly and to move seamlessly between conversations and building content together. Teams can now jump from a discussion in Google Chat directly to building content together. Creating and editing Sheets and Docs from Google Chat rooms is already live in our web experience, and we’ll enable it for Slides in the coming weeks. And to gauge the team’s reactions along the way, we’re introducing emoji reactions in Docs in the next few months.
Working smarter and safer
Google Workspace is already infused with powerful intelligence that enables people to make the best use of their time and attention. Whether it’s with the two billion grammar suggestions we surface in Docs every month, or the intelligent file suggestions in Drive’s Priority and Quick Access features that cut file finding time by 50%.
To help everyone work smarter, in the next few months we’re introducing additional assisted writing features in Docs on the web. This includes warnings about offensive words and language, as well as other stylistic suggestions that can speed up editing and help make your writing more impactful. We’re also adding more assisted analysis functionality in our Sheets web experience, with formula suggestions that make it easier for everyone, not just analysts, to derive insights from data. Sheets intelligence helps you build and troubleshoot formulas, making data analysis faster and reducing errors.
As smart canvas evolves, we’re making it easy for businesses to connect the apps and tools they rely on to Google Workspace. This builds on our history of supporting a variety of add-on features that take the friction out of collaboration—from adding e-signatures directly in Google Workspace with DocuSign to the Salesforce connector that integrates with Sheets. To help people work even smarter, we recently announced that AppSheet Automation is generally available, so that you can automate time-consuming tasks—like approving invoices and onboarding new hires—without having to write a single line of code.
Looking ahead, we’re planning to build additional APIs so you can bring the information and actions you need from third-party tools directly into smart canvas elements like smart chips, checklists, and table templates.
And because trust is at the center of all collaboration within Google Workspace, today we’re also launching advanced capabilities that help protect users against security threats and abuse as they work together.
Transforming how people work to deliver real-world innovation
While there’s no one way to collaborate, we know from our customers that transforming how people work results in real-world innovation.
Google Workspace fuels a new way of working together. It lets our teams around the world—whether they’re in the office, at home, or in the grocery store aisle—work more flexibly and translate their ideas into new ways of delighting customers.
—Thibaud Cainne, Global Head of Tech Infra and Digital Workplace, Carrefour
Transformation happens at all levels, and often in every tool. We were able to get 17,000 of our people to make the shift from Excel to Google Sheets in just six months by demonstrating how we could optimize, automate, and connect spreadsheets and their data. That kind of collaboration leads to real-world innovation for our clients.
—Monica Andrea Diaz Pinzon, Chief of Digital Transformation (Special Projects), Banco Davivienda
We built a digital hub on Google Workspace to transform the way we connect with employees and partners across multiple locations and organizations. It allowed us to spin up major research projects in days instead of months, including delivery of major COVID-19 vaccine studies.
—Justin Riordan-Jones, Head of System and Information (Research), Department of Health & Social Care, National Institute for Health Research (UK)
As smart canvas drives the next era of collaboration in Google Workspace, we remain committed to providing a solution that’s flexible, helpful, and that fuels innovation for organizations in every industry. On the frontlines, in corporate offices, and across the countless workspaces in between, Google Workspace will continue to transform how work gets done.
Transitioning to Hybrid Environment with Chrome Browser
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It’s been quite a year. In general, and for work. Just the other day, I read a new study from Pew Research that shows 71% of people are currently working from home, and 50% of employees say they want to continue working from home at least three days a week. That’s more than half of people wanting to be remote over half the time!
As we’ve been navigating our own return to the office here at Google, one thing has become more clear than ever: the browser is no longer just a portal to the internet—it’s one of the most critical components of our tech stack. And we know we’re not alone in this. As our organization, and other organizations of all sizes, transition to a more hybrid way of working, it’s absolutely key to have a modern browser that’s built to support both admins and end users.
The good news is, Chrome is made for this! Literally. It’s purpose-built for flexible work—and as the future unfolds and businesses’ needs continue to evolve, we’re committed to making sure our browser is even easier to manage, even more secure, and even more helpful, so all of us can be more productive.
What’s next for Chrome
As we design and build Chrome to be a stronger asset for the enterprise, we are focused on these key areas:
- Simple management
- Modernized security
- Productivity enhancements
- Helpful integrations
We’ve already made great strides in all four areas, with more exciting releases to come soon. Let’s take a closer look at what’s new and available right now, what to look forward to, and how each feature is equipping Chrome browser-based businesses (and their users) for what’s next.
When it comes to simple management there have been a lot of exciting developments—Chrome Browser Cloud Management is built for this new hybrid reality, giving IT teams the advantage of powerful and flexible management capabilities both in the cloud and on premises, so they always have the visibility and insights they need to make more informed decisions, quickly.
With recent new releases admins can:
- Track all versions of Chrome from one place. Our new daily version report allows IT teams to see all versions, including minor versions, in a single report to support compliance and make it easier to see and manage their entire deployment.
- Report on apps and extensions across the organization. A new Apps & Usage report provides helpful visibility into all installed extensions, Progressive Web Apps (PWAs), Chrome apps, and Android apps. You can see versions and permissions for each individual app and even force install or block, right from the report.
- Remotely troubleshoot and clear browser data. This is one of my favorites because not only is it incredibly helpful, it was created from customer requests! Admins (and a lot of service desk employees) told us how useful it would be if they could clear an end user’s browsing data, cookies, and cache remotely – and our team made it happen.
- Extension management improvements. Coming this summer: extension request workflow will empower admins to change the behavior of Chrome Web Store so that end users request extensions and admins then approve or deny the installations from a centralized list in Admin Console. Another new release is extension details, where admins can now find out exactly what extensions are installed where, who makes them, what resources they’re using, and all other extension-related details – also right from the Admin console.
Of all of our priorities, modernized security often feels most urgent. In a recent security report, 65% of US and UK employees said they received a phishing email during the remote working period initiated by COVID-19. Further, a study by the Ponemon Institute found that 41% of responding organizations had dealt with an attack involving the compromise of employees’ passwords, costing an average of $267,408 per organization. Between the regular emergence of new threats and the increase in targeted mobile attacks, our new ways of working definitely demand a fresh approach to security.
- BeyondCorp Enterprise, our new modern zero trust solution, enables secure access to critical apps and services with integrated threat and data protection, all delivered through Chrome browser, was introduced in January 2021. Its agentless approach simplifies the admin and end-user experience. We also just launched BeyondCorp Enterprise protected profiles to help organizations protect their extended workforce, including contractors, frontline workers, and anyone working from home who needs to securely access corporate resources from shared or unmanaged devices.
To learn more about Google’s approach to modernizing security, tune into the Wall Street Journal’s Advancing Security in the New Business Environment event tomorrow from 10:35 am – 10:55 am EST, with very own Parisa Tabriz (Head of Chrome Engineering, Product Management and UX) and Phil Venables (CISO of Google Cloud).
When it comes to productivity enhancements, I’m proud to share that we’re consistently releasing features that support users no matter where they’re working. Now that the browser is where so much of our day-to-day work happens, it’s more important than ever before to build in new ways to save time and work together while apart.
Recently released productivity-boosting features include:
- A faster way to take action right from the address bar. Chrome Actions is a feature we launched last year, where you can simply type in commands such as “clear browsing data ” or “open incognito window”and get down to business in just a few clicks. We’re excited to announce new Chrome Actions are now available through our beta channel! Try one of these actions to check it out: “ Run Chrome safety check,” “Create doc,” and “Manage Google Account.”
- Link directly to highlighted text. If you like to share snippets and quotes from articles or websites with your colleagues, you’re in luck. Now, instead of sharing the URL link from the address bar, you can take advantage of the new “link to highlight” feature in Chrome to point to the specific content. Simply choose the content you want to share, right click, select “Copy link to highlight,” and then send the link – to the exact part of the page you want people to see. It’s available for desktop and Android now, and coming soon for iOS.
- Decreased Chrome CPU usage. This means more battery life, less heat coming off of your device, and less fan noise. 🎉 🙌🏻
- And there’s more! To explore additional productivity features, check out this blog post.
Our final area of focus is all about giving Chrome customers more choice with helpful integrations. We’re actively partnering with best-of-breed organizations to bring integrations —and your favorite tools— into Chrome, to create a more seamless and productive experience across the board. Stay tuned on this as we’ll have more to share later this year. In the meantime, hear from our Modern Computing Alliance partners, such as Box, HP, RingCentral, Okta and VMware, as they explore many of the most important questions about returning to the office.
We’re constantly thinking about how we can help people and organizations adapt and thrive as they begin to return to the office. See below for three events from the team that cover how to make the transition to hybrid easier for your team, be sure to check them out.
Modernizing Your Approach to Security session at the Wall Street Journal’s Advancing Security in the New Business Environment event
- Tomorrow June 2, 2021
- 10:35 – 10:55 AM EST
- Register here
Chrome Insider: Browser tips & tricks for IT admins
- June 10, 2021
- 10:00 AM – 11:15 PT
- Register here
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