Simplifying Payments for SMBs: Helcim's Transformational Approach - Build What's Next
Case Study

Simplifying Payments for SMBs: Helcim’s Transformational Approach

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Helcim is revolutionizing small business payments with innovative solutions that simplify processing and offer transparent pricing. Learn how Helcim is empowering entrepreneurs and setting itself apart from traditional payment processors.

Small and medium-sized businesses and enterprises are the backbone of the US economy generating more than 44% of GDP1. Yet these organizations are still underserved when it comes to online financial tools—and dealing with payments is no exception. Complaints include hidden fees, limited capabilities, long-term lease agreements, and poor customer service.

These are the issues that we wanted to solve when we launched Helcim in 2020 in Calgary (Alberta, Canada). We provide a payment service that offers low rates through our interchange plus pricing model, no monthly fee for the core payments offering, and numerous payment options, as well as simple, affordable hardware such as card readers. 

Our digital-first approach makes it easy for owners of small and medium-sized businesses to get started. Online sign-up means no paperwork and near instant access to Helcim’s software and all-in-one platform experience. Merchants can choose from a range of payment solutions from the Helcim app including in-person payments, SMS payment requests, online invoices with pay now buttons, and more. 

To achieve our goals, we built most of the business systems and processes in-house including our technology stack, financial partnerships, marketing, and everything in between. This is something that few startups would dare to do, but it enabled us to build a payments platform offering the rich capabilities and performance SMBs really need.

Taking control with the cloud

Before migrating our infrastructure to Google Cloud, it was hosted at two colocation data centers in Calgary. This model served us well, but as we grew, most of our hardware needed to be replaced to maintain service security and performance.

A successful round of Series A funding also impacted our trajectory. Giving us the fuel we needed to scale and innovate faster. When we considered the choice between making a large capital investment in our existing environment, or to transition to the cloud, the decision was clear: The cloud was the way to go.

We looked at other big names in cloud hosting and tested another platform. But Google Cloud is by far the best environment for us. It’s much easier for a lean technology team to manage, as we embark on our first cloud strategy. It also offers all the tools and advanced machine learning capabilities we need.

Google Cloud also comes with the backing of Alphabet, a business that in the past five years has spent more on research and development than any other organization in the S&P 5002. The ability to engage the Google Workspace account team for guidance to improve our everyday processes was another bonus. 

A variety of investment and training programs from Google Cloud also influenced our decision. We participated in Google for Startups Accelerator Canada which gave us access to Google Cloud experts across all our technology domains. This helped accelerate our infrastructure migration while ensuring we optimized every service from day one. We were also eligible for $100,000 USD of Google Cloud credits, covering our Google Cloud costs which helped us get everything up and running cost-effectively. The partnership with the wider Google team has been extremely impactful as we stand everything up for our business.

But ultimately, it’s the sheer depth and breadth of the Google Cloud environment that makes the difference. Here are the Google Cloud tools we currently have at Helcim.

BigQuery

We chose BigQuery because it is easy to aggregate new data and apply the right access controls. It also delivers outstanding performance running our analytics workloads.

Vertex AI

Vertex AI makes the deployment of new models exponentially faster, and with Google Cloud, we can do most of the work through containers instead of proprietary tooling.

GKE

GKE has enabled us to migrate to a fully managed cloud service and avoid a lift-and-shift exercise that would have prevented us from getting the full benefits of a containerized infrastructure. Running a new GKE environment also enabled us to significantly reduce platform latency by 20%-50%. We can now deploy projects in hours instead of days. 

Cloud Storage

We updated our centralized file system to use Cloud Storage, which is faster and more scalable.

Cloud SQL

All of our software today is built on top of MySQL, so CloudSQL was the natural choice for cloud database management.

Cloud Run

Cloud Run is more flexible than other serverless tools and was an easy way to reduce the burden of managing some of our services.

Boosting performance across the business

By migrating to Google Cloud, we transformed our application performance. We were able to decouple the infrastructure between systems and use modern server hardware for our compute and database instances. With very little change to our code, we saw a 50%+ increase in the speed of our entire platform.

Giving developers more control of the technology running their systems via containers means that they can enhance systems through more frequent language updates and by deploying new technologies to optimize workloads.

We can more closely monitor our systems to diagnose issues and fix their root cause faster. Being able to quickly add resources gives us further options if we experience platform latency or increased traffic.

https://storage.googleapis.com/gweb-cloudblog-publish/images/Helcim.max-2000x2000.jpg
From left to right: Dejo Oyelese Senior DevOps Developer, Brett Popkey CTO, Nic Beique Founder and CEO, and Richard McCaughey Head of Software Development.

Maintaining momentum with machine learning

Leveraging Vertex AI has significantly reduced the time it takes the team to build and deploy new machine learning models. Greater agility in our data stack has also freed up time for exploratory work in the data team. For instance, by creating low fidelity proxy data for human behavior in the application process, we created a new model that will reduce the number of manually reviewed batches by more than 10%.

We’ve also been able to improve our deployment process and the time to rollback. As a result, breaking changes in production have been reduced from more than five minutes to less than 30 seconds.

Thanks to BigQuery, we can make better use of data to support key business decisions. Previously it was hard to aggregate data from different sources and while maintaining our strict requirements for customer data confidentiality. We also needed specialist SQL knowledge to consume it. By investing in a more modern data stack, the availability of trusted data across the organization has increased exponentially. 

We’ve also overcome the constraints imposed by static hardware environments especially when maintaining a high-availability configuration between two locations. With Google Cloud, we’re no longer constrained by such a rigid arrangement and the deployment velocity of new infrastructure tooling has been reduced from months to days.

Security is another area where Google Cloud excels. From hackers and fraudsters to bots and web attacks, it protects our users, applications, and data, while facilitating compliance with local and regional authorities. We can also integrate more easily with our security partners ensuring that we can empower our team to stay ahead of cyber criminals and other external threats.

Building the payments platform for the future, today

When we look to the future, Google Cloud opens the door to dozens of opportunities to widen our appeal to SMBs while remaining competitive. Its advanced infrastructure for cloud computing, data analytics and ML supports our roadmap to profitability and will help us attract future rounds of funding.

Above all it provides a foundation for growth. We grew 400% in 2021 and raised more capital in the spring of 2022 to grow even faster. In 2022 we were also listed as one of the top payments processors by industry publications such as Nerdwallet and Merchant Maverick. With Google Cloud, we can build on this success, continue to innovate, and help our SMB customers take their payments and e-commerce strategies to the next level. 

If you want to learn more about how Google Cloud can help your startup, visit our page here to get more information about our program, and sign up for our communications to get a look at our community activities, digital events, special offers, and more. 

To learn more about Google for Startups Accelerators and to apply to a program in your region, visit the website here


1. Small Businesses Generate 44 Percent Of U.S. Economic Activity
2. Alphabet: Big Value In Big Tech

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Neo4J & Google Cloud: Graph Data in Cloud to Address Challenges in FinServ Industry

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Neo4j, a leading graph database technology and fully-integrated graph solution on Google Cloud helps today's financial service companies address three significant industry challenges. Read the blog to learn more about Neo4J and Google's partnership!

Over the last decade, financial service organizations have been adopting a cloud-first mindset. According to InformationWeek, lower costs and enhanced scalability were the biggest drivers for cloud adoption in financial services, and cloud-native applications allow access to the latest technology and talent, enabling adopters to rebuild transaction processing systems capable of supporting very high volumes and low latency.

Both Neo4j and Google Cloud have been using relationship-based data representations since the beginning, and we’re dedicated to using this technology to help financial services customers drive business transformation. We are excited about the prospects of financial services (FinServ) cloud systems and believe that graph data in the cloud can help solve significant challenges in the industry.

Data Challenge #1: Risk Management and Compliance

First among the top concerns for any CIO moving to the cloud is risk management and compliance. Disconnected, uncontextualized, or stale data create opportunities for fraud and financial crimes to occur. The fact is when it comes to FinServ, the question is not “if” but rather how often an attack will occur.  Unfortunately, incidents have been trending upward over the last decade, and COVID has only exacerbated this reality. Financial crimes affect the bottom line both in the remediation of these crimes and in intangibles like brand value.  

Add to this the complexity of international banking, which makes “compliance” a moving target. Penalties due to noncompliance are a constant concern to any FinServ organization.

The tabular representation of information with a fixed number of columns that never change prevents a description of an ever changing world with changing characteristics. Relational databases are great if the world you describe does not move fast but have limitations when data structures are highly interlinked and not homogeneous.

Neo4j Aura on Google Cloud provides a foundation for creating dynamic, futureproof, scalable applications that adhere to the security standards and protocols today’s financial services organizations require to meet the challenges of finding and preventing bad actors. This also includes enterprise scalability; reaching over 1 Billion nodes and relationships to streamline queries and provide solutions that meet regulatory and privacy compliance across geographies. Neo4j has helped some organizations save billions of USD in fraud in the first year of deployment alone.  

What makes graph technology the best choice for fraud detection use cases is that the relationships between the data-points are as important as the data-points themselves. Let’s take as an example, one John Smith approaches a multi-national banking institution to manage the primary account for his new holding corporation.  

While no one has any record of John R Smith Holdings LLC, the bank’s application built on graph technology understands that there are several well-known entities owned by John Smith Holdings. The application also identifies several well-known board members who bank with this institution. Due to this relationship-driven approach, the bank now understands John R Smith is not “John Smith,” who previously attempted to open an account for his holding corporation, which had no information associated with it prior to two months ago.

Data Challenge #2 Manual Processes and Inefficiencies 

The ubiquity of the cloud offers an opportunity to deploy automation at unprecedented levels to tackle the errors and inefficiencies that manual processing allows to creep into processes. When data comes from disparate, perhaps legacy systems – which may have become siloed and “untouchable” over the years – further complexity arises. As an example, if someone in sales types “John Smith” into a CRM system not knowing that John R Smith is the spelling in the customer data master, it may result in two separate and potentially conflicting records. Being able to join those records together in a mastered view helps to solve this problem. In addition, low data quality equates to an increase in risk, costs, and implementation times for new systems. 

Neo4j Aura on Google Cloud provides automation and artificial intelligence (AI) that reduces manual processes and the errors that accompany them. In this graph architecture each node, which can represent a person, will have labels, relationships, and properties associated with it. This allows for the use of AI which can easily understand that John Smith in the CRM is the same John R Smith in the customer master. The information contained in Neo4j can be connected bi-directionally to ensure consistency across applications and data sources. 

One of the benefits of this approach is that linking information allows organizations to keep the full value of the data, rather than forcing the data into predetermined tabular representations, with the risk of losing valuable information and insights.

Data Challenge #3: Customer Engagement and Insight

Another significant concern is the high expectations today’s customers have for every interaction. End users are accustomed to predictable experiences on their digital devices, and FinServ apps are no exception. Added to this, the “Covid economy” has driven digital adoption significantly across demographics; even among customers who might traditionally have used in-person services. This also equates to increased expectations for personalized, predictable experiences with every digital interaction. We know that latency has always been a key consideration for financial trading, but a recent ComputerWeekly study showed that every financial organization should ensure their visible latency is at 10 milliseconds or less. Customers no longer accept their broadband is at fault.

Finally, blind spots in the customer journey often result in dissatisfaction, which ultimately leads to increased churn. Without gaining actionable insights from your customers, there is no room to innovate and iterate on what they are looking for in your products and services. And this translates to losing market share and competitive advantage.

The NoSQL architecture, specifically the dynamic schema and structure of Neo4j Aura gives you the ability to take charge of your data and make changes according to your development cycles or newer data models. This equates to faster builds, more comprehensive releases and a wider, richer data-set that can be contextualized and understood instantly. Graph technology is the logical choice for building a Customer 360 application. Under this approach organizations not only get valuable insight into the individual client’s behavior and patterns, but also those of their family, friends and colleagues. This allows for stronger personalization, targeted campaigns and successful execution, resulting in increased customer satisfaction and retention levels.

Graph Technology on Google Cloud

Neo4j.jpg
Neo4j can help analysts visualize which accounts have shared attributes, making it more likely that they have the same high risk owners.

Neo4j is a recognized leader in graph database technology and the only fully integrated graph solution on Google Cloud, helping to fill a common need for Google Cloud customers. Both Neo4j and Google Cloud are invested in continuing to grow our partnership and mutual product direction.  

You can find and deploy the Neo4j graph database straight from the Google Cloud marketplace, whether you want to download the software for an on-premises deployment, use the virtual machine image, or use the hosted solution, Aura on Google Cloud, the graph database-as-a-service. In any deployment, you get the same enterprise-grade scalability, reliability, and connectivity along with successful, repeatable use cases you can rely on to resolve your particular challenges and integrated billing. 

For a real-world example of how graph technology can optimize financial services, you can read our Case Study with fintech Current. Current, a leading U.S. financial technology platform with over three million members, used Neo4j Aura on Google Cloud to create a personalization engine based on client relationships. 

To learn more about Neo4j Aura on Google Cloud for FinServ organizations, register for our webinar on Thursday, December 16 with Jim Webber, Chief Scientist, CTO Field Ops at Neo4j and Antoine Larmanjat, Technical Director, Office of the CTO, Google Cloud. 

Click here to Register

Blog

Guide to Google’s Underwater Infrastructure

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Google's data centers, cloud regions and now, underwater cables with 100+ network edge locations and 7,500+ edge caching nodes build global connectivity. Read how the subsea cable network boosts users' access to Google cloud solutions.

From data centers and cloud regions to subsea cables, Google is committed to connecting the world. Our investments in infrastructure aim to further improve our network—one of the world’s largest—which helps improve global connectivity, supporting  users and Google Cloud customers. Our subsea cables play a starring role in this work, linking up cloud infrastructure that includes more than 100 network edge locations and over 7,500 edge caching nodes

As it turns out, readers of this blog seem to find what happens under the sea just as fascinating as what’s going on in the cloud. Posts on our cables are consistently among our most popular, which is why we brought them together for you here so you can take a deeper dive (pun intended).

Here’s a list our most popular posts on our underwater infrastructure:

2021

2020

2019

2018

2017

2016

Our cable systems provide the speed, capacity and reliability Google is known for worldwide, and at Google Cloud, our customers can make use of the same network infrastructure that powers Google’s own services. To learn more, you can view our network on a map, or read more about our network.

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Google Cloud’s Data Analytics May Recap

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Apart from the inaugural Data Cloud Summit, Google Cloud's Data Analytics and Management solutions have made waves with recognition as a leader in Cloud Data Warehouse and Streaming Analytics domain, new innovations and releases. Read what's next!

May was a very busy month for data analytics product innovation. If you didn’t have the chance to attend our inaugural Data Cloud Summit, video replays of all our sessions are now available so feel free to watch them at your own pace. 

In this blog, I’d like to share some background behind the innovations we released in May, why we built them the way we did, and the type of value they can bring your company and your team.

But first, a huge thank you!

This week, we had the honor to announce that Google has been named a Leader in The Forrester Wave™: Streaming Analytics, Q2 2021 report. Forrester gave Dataflow a score of 5 out of 5 across 12 different criteria, stating: “Google Cloud Dataflow has strengths in data sequencing, advanced analytics, performance, and high-availability”. 

Google has more than a decade of experience in building real-time and internet-scale systems for its own needs, and we are excited to see that our ability to provide customers with a reliable, scalable, and performant platform is bearing fruit. 

This announcement comes on the back of the release of The Forrester Wave™: Cloud Data Warehouse, Q1 2021 report, which also named Google Cloud as a Leader.

We couldn’t be more excited about the recognition and appreciate all your feedback and trust in the work that we do to support your goal in accelerating data-powered innovation.

Innovation galore

Your feedback and your passion is the fuel that drives our ambition to deliver more and better services to you. That’s why, this year, we didn’t want to wait until Google Cloud Next to share some great products we have been working on. On May 26, our team announced a slew of new products, services and programs. Watch a quick summary below:

https://youtube.com/watch?v=DG1mOPMXJvw%3Fenablejsapi%3D1%26

Meeting you where you are

An important design principle behind all of our services is “meeting you where you are”. This means we aim to provide you with the tools and software you need to innovate on your own terms. Here are three new services that will help you do just that:

Datastream

Datastream, our new serverless change data capture (CDC) and replication service, allows your company to synchronize data across heterogeneous databases, storage systems, and applications reliably and with minimal latency to support real-time analytics, database replication, and event-driven architectures. Datastream delivers change streams from Oracle and MySQL databases into Google Cloud services such as BigQueryCloud SQLCloud Storage, and Cloud Spanner, saving time and resources while ensuring your data is accurate and up-to-date. 

  • Under the hood, Datastream reads CDC events (inserts, updates, and deletes) from source databases, and writes those events with minimal latency to a data destination. It leverages the fact that each database source has its own CDC log—binlog for MySQL and LogMiner for Oracle—which it uses for its own internal replication and consistency purposes. 
  • Datastream integrates with purpose-built and extensible Dataflow templates to pull the change streams written to Cloud Storage, and create up-to-date replicated tables in BigQuery for analytics. It also leverages Dataflow templates to replicate and synchronize databases into Cloud SQL or Cloud Spanner for database migrations and hybrid cloud configurations. 
  • Datastream also powers a Google-native Oracle connector in Cloud Data Fusion’s new replication feature for easy ETL/ELT pipelining. By delivering change streams directly into Cloud Storage, customers can leverage Datastream to implement modern, event-driven architectures.

Looker and BigQuery Omni on Microsoft Azure

Research on multi cloud adoption is unequivocal — 92% of businesses in 2021 report having a multi cloud strategy. We want to continue supporting your choice by providing the flexibility you need to see your strategy through. 

  • This past month, we introduced Looker, hosted on Microsoft Azure. For the first time, you can now choose Azure, Google Cloud, or AWS for your Looker instance. You can also self-host your Looker instance on-premises.
  • We also introduced BigQuery Omni for Azure, which along with last year’s introduction of BigQuery Omni for AWS, will help you access and securely analyze data across Google Cloud, AWS, and Azure. 

The cost of moving data between cloud providers isn’t sustainable for many, and it’s still difficult to seamlessly work across clouds. BigQuery Omni represents a new way of analyzing data stored in multiple public clouds, which is made possible by BigQuery’s separation of compute and storage. By decoupling these two, BigQuery provides scalable storage that can reside in Google Cloud or other public clouds, and stateless resilient compute that executes standard SQL queries. 

  • Unlike competitors, BigQuery Omni doesn’t require you to move or copy your data from one public cloud to another, where you might incur egress costs. You also benefit from the same BigQuery interface on Google Cloud, enabling you to query data stored in Google Cloud, AWS, and Azure without any cross-cloud movement or copies of data. 
  • BigQuery Omni’s query engine runs the necessary compute on clusters in the same region where your data resides. For example, you can query Google Analytics 360 Ads data stored in Google Cloud and query logs data from your ecommerce platform and applications that are stored in AWS S3 and/or Microsoft Azure. 

Then, using Looker, you can build a dashboard that allows you to visualize your audience behavior and purchases alongside your advertising spend. 

Dataplex

We understand that most organizations still struggle to make high-quality data easily discoverable and accessible for analytics, across multiple silos, to a growing number of people and tools within their organization. 

They are often forced to make tradeoffs. For instance, moving and duplicating data across silos to enable diverse analytics use cases or leaving their data distributed but limiting the agility of decisions. 

  • Dataplex provides an intelligent data fabric that enables you to centrally manage, monitor, and govern your data across data lakes, data warehouses, and data marts, while also ensuring data is securely accessible to a variety of analytics and data science tools. 
  • One of the core tenets of Dataplex is letting you organize and manage your data in a way that makes sense for your business, without data movement or duplication. For that, we provide logical constructs like lakes, data zones, and assets. These constructs enable you to abstract away the underlying storage systems and become the foundation for setting policies around data access, security, lifecycle management, and so on. 
  • For example, you can create a lake per department within your organization (e.g. Retail, Sales, Finance, etc.) and create data zones that map to data readiness and usage (e.g. landing, raw, curated_data_analytics, curated_data_science, etc.). 

Once you have your lakes and zones setup, you can attach data to these zones as assets. You can add data from different types of storage (e.g. GCS Bucket and BigQuery dataset) under the same zone. You can also attach data across multiple projects under the same zone. You can ingest data into your lakes and zones using the tools of your choice, including services such as Dataflow, Data Fusion, Dataproc, Pub/Sub, or choose from one of our partner products. Dataplex comes with built-in 1-click templates for common data management tasks. 
To find out more about Dataplex, head to cloud.google.com/dataplex or watch the video below:

https://youtube.com/watch?v=bbFeAt7cw1g%3Fenablejsapi%3D1%26

Helping you innovate everyday

Sharing data is hard. Traditional data sharing techniques use batch data pipelines that are expensive to run, create late arriving data, and can break with any changes to the source data. These techniques also create multiple copies of data, which brings unnecessary costs and can bypass data governance processes. They also fail to offer features for data monetization, such as managing subscriptions and entitlements. Altogether, these challenges mean that organizations are unable to realize the full potential of transforming their business with shared data.

Analytics Hub

To address these limitations, we are introducing Analytics Hub, a new fully managed service that helps organizations unlock the value of data sharing, leading to new insights and increased business value. 

This new service is built on the tremendous experience and feedback we have received over the years. For example, BigQuery has had cross-organizational, in-place data sharing capabilities since its inception in 2010—and the functionality is very popular. Over a 7-day period in April, we had over 3,000 different organizations sharing over 200 petabytes of data. These numbers don’t include data sharing between departments within the same organization.

One week in the life of data sharing in BigQuery

Analytics Hub takes sharing to the next level, making it easy for you to publish, discover, and subscribe to valuable datasets that you can combine with your own data to derive unique insights. 

This includes: 

  • Shared datasets: As a data publisher, you create shared datasets that contain the views of data that you want to deliver to your subscribers. Data subscribers can search through the datasets that are available across all exchanges for which they have access and subscribe to relevant datasets. In addition, the publisher can track subscribers, disable subscriptions, and see aggregated usage information for the shared data.
  • Curated, self-service data exchanges: Exchanges are collections used to organize and secure shared datasets. By default, exchanges are completely private, but granular roles and permissions make it easy to deliver data to the right audience—whether internal or public. 

This is just the beginning for Analytics Hub. Please sign up for the preview, which is scheduled to be available in the third quarter of 2021.

Dataflow Prime

At Google Cloud, we have the great privilege of working with some of the most innovative organizations in the world. And this work provides us with a unique perspective into the future of big data processing. Dataflow Prime is a new platform based on a serverless, no-ops, and auto-tuning architecture that brings unparalleled resource utilization and radical operational simplicity to big data processing. This new service introduces a large number of exciting capabilities but I’d like to highlight three key aspects of the product:

  • Vertical Autoscaling: Dataflow Prime dynamically adjusts the compute capacity allocated to each worker based on utilization, detecting when jobs are limited by worker resources and automatically adding more resources. Vertical Autoscaling works hand in hand with Horizontal Autoscaling to seamlessly scale workers to best fit the needs of the pipeline. As a result, it no longer takes hours or days to determine the perfect worker configuration to maximize utilization. 
  • Right Fitting: Each stage of a pipeline typically has a different resource requirement than the others. Until now, either all workers in the pipeline would have had the higher memory and GPU, or none of them would. Pipelines either had to waste resources or suffer slower workloads. Right Fitting solves this problem by creating stage-specific pools of resources, optimized for each stage. 
  • Smart Recommendations: Smart Recommendations automatically detects problems in your pipeline and shows potential fixes. For example, if your pipeline is running into permissions issues, a Smart Recommendation will detect which IAM permissions you need to enable to unblock your job. If you are using an inefficient coder in your job, Smart Recommendations will surface more performant coder implementations that can help you save on costs.

What’s next

We’re excited to hear your thoughts and feedback about all these exciting new services. I would also highly recommend that you connect with members of the community to learn more about their story and journey. A good example to start with is the Data To Value customer panel we produced at our inaugural Data Cloud Summit with the Chief Data Officers of Keybank and Rackspace. You can watch it for free below:

https://youtube.com/watch?v=ITI2Q3MkxuA%3Fenablejsapi%3D1%26

How-to

6 Tips for Stress-Free Google Cloud Billing

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In this blog, you will discover 6 simple ways to avoid stress when managing your Google Cloud billing and gain control over your expenses with these easy-to-follow tips. Read now!

If you took one look at the title of this blog and thought, “just show me how, because I already know a million reasons why I’m stressed about billing things” then check out the interactive tutorial right here.

For everyone else, read on, because we’ll walk through some common sense tips, and a few step-by-step tutorials for all things billing related. If you’ve ever wished you could sit down with someone from Google Cloud, and walk through your bill, the console, and your options — you’re in the right place! Consider this Cloud Billing 101 – an intro level course that’ll get you started on the right foot.

6 simple tips to manage your Google Cloud billing accounts:

  1. Get to know your billing statement and console: Knowledge is power, after all. Take a tour of the billing console so you can better understand your options, along with what’s included in your monthly bill and the different components.
  2. Set up authorized users, alerts and budgets: Make sure anyone who needs to have access to payment settings is authorized. Allocate budgets for projects, and get notifications when your usage or spending exceeds a certain amount so you can take action as needed.
  3. Use cost-saving tools: We’ve got  a range of tools and services to help you save money, like Committed Use Discounts, and even Recommenders for actionable, AI-powered intelligent recommendations around your cost trends and product usage.
  4. Optimize your resources: Use the Google Cloud Resource Manager to see how your resources are being used and identify areas for optimization, temporarily suspend, or even shut down unused projects
  5. Review your billing history with reporting and data visualization: Regularly check your billing history with reports to help track your spending, identify any trends or patterns, and even anticipate future costs. You can even export your data to BigQuery for detailed analysis, or use a tool like Google Data Studio to visualize your data.
  6. Use the pricing calculator: Estimate your monthly costs and make informed decisions with the Google Cloud pricing calculator. It can help you get a ballpark figure for your usage, and determine if your use case fits within cost-free parameters.

I hope these common sense pointers and tutorials empower you to effectively manage your Google Cloud billing and stay on top of your spending. Get started right now by managing your billing methods and payment settings in this 5-minute tutorial, and then take a tour of the billing console to get familiar with your setup.

Case Study

YoungCapital CIO: Why I Moved to Google Cloud and G Suite to Grow Our Business

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John Muller, CIO, and Sophie Kuijpers, Director IT Operations, of YoungCapital, a temporary staffing company based in the Netherlands share how the company is preparing to move into new markets by equipping workers with cloud tools.

When your business is rapidly adding new employees, expanding to new countries, and always focused on staying ahead of the competition, you have to take a hard look at the tools that are slowing you down—and swap them out for better ones that can keep pace with the company. We’re expanding YoungCapital in Germany, which means more offices, more people, and more technology to make the business run smoothly. 

As we scale, Google Cloud tools like Chromebooks and G Suite help us grow our business efficiently. They free us up from sluggish, time-intensive technology that’s hard to maintain and repair, and give us the freedom to work together in faster, smarter ways.

Free from hours of device setup. Some months, there are as many as 40 new employees starting at YoungCapital—and as we continue to expand that number will continue to rise, especially now that we’ve opened three new offices in Germany. With our old Windows desktops, setting up new computers could take up to an hour per employee (which can add up to about 40 hours a month for IT). Today, using Chrome Enterprise tools, it takes about five minutes to get an Acer Spin or Pixelbook ready to hand off to a new hire—saving us more than three months per year of device setup time.

Free from VPNs. Our previous Windows machines required a complicated virtual private network (VPN) for accessing corporate files outside of the office. Using a VPN was complicated for our employees because the software wasn’t intuitive; if an employee had trouble signing into the VPN while at home or traveling, they could not log in and work as quickly as they needed to. With Chromebooks, all you need is an online connection to sign into G Suite to access files and work from anywhere. 

From our perspective, Chromebooks are resistant to threats like ransomware and phishing attacks, giving us confidence that our data can stay secure. With Chrome Enterprise Upgrade, our IT admins can strengthen security even further: for example, by enabling advanced security features that help block vulnerabilities, locking down lost or stolen devices right away, and setting device security policies in the cloud so devices everywhere are safer. 

Free from infrastructure. We used to have to invest in servers, and then add more time and money to keep them running. Now we don’t have to run the business on infrastructure or hire people to maintain it—we can just use Google’s cloud. NextNovate is helping us make the most of Google Cloud Platform, like integrating some of our proprietary applications with G Suite and building our own add-ons. For example, we created a button for Gmail that connects to our job candidate database; when candidates email us, we can click on the button and see their profiles and work experience. 

Free from multiple passwords and logins. Chrome Browser and G Suite with single sign-provider SAML are the portal to all the productivity apps our employees need. Once people log in to G Suite, they don’t have to remember a bunch of other user names and passwords. The IT team loves it too, because we don’t have to spend hours zeroing out passwords and creating new ones.

Free to manage cross-country devices easily in the cloud. Our four-person IT support team, which keeps our systems humming, hasn’t grown, even though we’ve doubled the number of employees. When we were on Windows devices, we fielded roughly 1,800 IT support requests every month. Now we get about 1,300 requests a month, from a much bigger employee base. This translates to nearly 30% fewer requests for our lean support team, which reduces their workload significantly even though we have roughly 20% more employees—all made possible with Chrome Enterprise. 

Being free of slow, high-maintenance technology doesn’t just make the IT department happy—people are actually changing how they work. They no longer send files to each other by email or struggle to keep track of versions; they store everything in Google Drive and work together in Google Docs on a single document at the same time. And instead of traveling to other offices, connecting with each other in video conferences on Hangouts Meet has become a completely natural way to do business.

With Chromebooks and G Suite, we’re ready for anything: more new markets, more employees, and more-flexible ways to work together and shake up the staffing industry.

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